Job Opportunities Cemetery Clerk

Job ID:3162

Openings:1

Jurisdiction:CUPE Local 7

Division:City Planning & Community Services

Department:Parks & Open Space Services

Branch:Parks Maintenance & Cemeteries

Location Name: Regina Saskatchewan CA

Type of Posting:Internal & External

Employment Type:Permanent

Hourly Salary: $24.03- $31.05

Annual Salary:$45816.00-$59200.00

Date Posted: October 29 2025

Closing Date:November 8 2025

Land Acknowledgement

We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree Saulteaux Dakota Nakota Lakota and Métis Nation honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.

Equity Diversity & Inclusion

The City of Regina is an equal opportunities employer dedicated to fostering a respectful collaborative inclusive and barrier-free workplace allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates including Indigenous peoples people of colour 2SLGBTQIAP individuals of all genders people of disabilities and members of equity-deserving communities to apply.

The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process please inform our Talent teamand well collaborate with you to address your requirements.

Position Summary:

This position responsible to provide administrative coordination and logistics services and functions related to cemeteries inquiries purchases requests and bookings as well as the administrative work processes and duties for the work unit.

Duties and Responsibilities:

• Provide reception customer service and first point of contact for cemetery inquiries.

• Monitor service requests and other incoming messages ensuring timely responses and follow-up.

• Collect open and distribute daily mail; prepare outgoing mail.

• Compose draft edit proofread and format correspondence memos service request responses and reports (e.g. cemetery licence agreements).

• Provide information to visitors regarding arrangements fees pre-planning and related cemetery services.

• Respond to requests for information or materials from both internal and external stakeholders (e.g. plot locations genealogical searches).

• Act as liaison with funeral industry partners.

• Update and maintain cemetery records and filing systems.

• Prepare interment orders for operational staff and schedule burials maintaining the daily operations calendar.

• Update cemetery ledgers and databases; review and validate data entries.

• Recommend and update office processes and standards as needed.

• Perform cashiering duties such as processing payments refunds cash balancing and bank deposits.

• Maintain office supply inventory and requisition purchases within established authority (e.g. P-card blanket agreements and/or general stores).

• Oversee monthly reconciliation of P-cards for the work unit.

• Conduct searches input and validate data and generate reports and lists from programs and applications.

Qualifications:

Knowledge Abilities and Skills

• Knowledge of office administration processes and customer/client service principles.

• Knowledge of cash receipts processing and reconciliation practices.

• Knowledge of relevant bylaws collective agreements policies procedures and legislation including health and safety standards.

• Knowledge of office productivity software internet browsers enterprise software and related technology devices.

• Knowledge of the branch and its relationship to broader divisions departments and branches.

• Ability to provide professional and empathetic customer service especially when dealing with emotionally charged or sensitive situations.

• Ability to manage and prioritize multiple administrative duties within defined timelines and deadlines.

• Strong interpersonal and communication skills for interacting with staff visitors and funeral industry partners.

• Attention to detail and accuracy in data management record keeping and financial transactions.

• Ability to identify issues apply established procedures and offer suggestions to improve work processes.

• Contributes to a positive customer experience through quality service and administrative support.

• Demonstrates initiative and adaptability in managing office activities.

• Supports financial stewardship through responsible purchasing and supply care.

• Contributes to the health safety and well-being of self and others.

• Provides orientation and familiarization to new employees regarding tasks duties and work practices.

Education & Experience:

• Completion of secondary school or equivalent education.

• Job-related training and/or coursework in office administration or customer service.

• Minimum of eighteen (18) to thirty-six (36) months of previous and on-the-job administrative clerical and/or data entry experience.

Working/Other Conditions:

Physical Effort

• Frequent use of computers keyboards mouse and other technology devices.

• Sits or stands for extended periods with opportunities to change position.

• Moves and carries objects equipment supplies and files as required.

Concentration and Sensory Effort

• Requires focus and attention to detail during data entry validation and cross-checking.

• Requires auditory focus during stakeholder interactions.

• Responds to interruptions while maintaining concentration and accuracy.

Working Environment

• Works in an indoor office environment often in an isolated location.

• May experience stressful or emotional interactions with clients visitors and families.

Additional Requirements:

• Successful candidates may be required to provide a satisfactory criminal record check per the City of Reginas Criminal Record Check Policy.
• Proof of education is required.
• Additional assessments may be conducted to evaluate competencies skills and knowledge.

At City of Regina we offer competitive compensation health and wellness benefits and growth through educational support and in-house courses. If youre passionate about public service and making a difference apply now!

For detailed job descriptions CBAs and application tips visit our Applicant & Job Resources page.

Note: Only applications submitted via our online application system are accepted