Construction Services Clerk
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Job Location:
Monthly Salary:
Posted on:
05-11-2025
Vacancies:
1 Vacancy
Job Summary
ABOUT THE ROLE
This position is responsible for assisting the team in administering construction contracts; providing administrative and clerical support including preparing and processing of correspondence reports minutes presentations setting up meetings and meeting agendas; assisting with the preparation and administration of change orders; assisting with field measurements of completed work and filing of construction related correspondence and documentation.
WHAT YOULL BE DOING
- Provides administrative support for construction related meetings by setting up meetings with internal and external partners prepares agendas takes notes and prepares and distributes minutes for construction contract site meetings and pre-construction meetings.
- Provides support to management and staff by preparing charts forms and spreadsheets; compiles and collates materials.
- Assists in various projects providing administrative tasks related to contract delivery including project monitoring activities.
- Undertakes administrative work required to support management and construction field staff in administering construction contracts.
- Files construction records including filing of photos meeting documentation inspection records and testing results.
- Assists staff with the preparation of payment certificates; compiles and summarizes quantities of work completed by the contractor during the payment period.
- Assists with the preparation of change orders; completes change order forms as directed by appropriate staff; obtains appropriate authorizing signatures and files documentation.
- Prepares reports documents agreements and correspondence including drafting memos and letters related to the administration of construction contracts.
- Transcribes formats proofreads edits or revises correspondence reports spreadsheets presentations or other documents related to the administration of construction contracts.
- Provides photographic/video records of construction zone at regular intervals as well as of significant incidents/accidents potential claim or delay situations traffic signage configuration/changes unusual or critical field operations or other situations as appropriate.
- Assist staff with field measurements taking photos of completed work for payment purposes and with tracking of internal and external stakeholders on sites.
WHAT WERE LOOKING FOR
- Successful completion of a two year Community College Diploma in Civil Engineering Technician or construction inspection/administration program or related field or approved equivalent combination of education and experience.
- Minimum two (2) years experience in construction inspection or construction administration.
- Demonstrated experience providing administrative support in an environment with a broad variety of administrative and clerical functions with responsibilities for one or more contract(s) and/or manager(s) with an emphasis on determining priorities and organizing activities of a diverse work assignment including customer service records management and report generation.
- Thorough knowledge of construction contract administrative requirements including taking minutes of technical meetings editing reports and correspondence preparing payment certificates and change orders and electronic/manual records management file systems including security measures.
- Thorough knowledge of municipal construction and ability to take measurements of completed work and document in photos or by written notes situations that occur on construction sites.
- Demonstrated ability to research/investigate issues and ability to resolve problems and/or escalate as appropriate.
- Demonstrated written communication skills to prepare draft correspondence and reports related to construction contracts.
- Must be detailed oriented with solid communication skills (both verbal and written).
- Demonstrated ability in the Regions core competencies.
Key Skills
- Customer Service
- Communication skills
- Basic Math
- Cashiering
- Computer Skills
- Math
- Retail Sales
- 10 Key Calculator
- Copywriting
- Cash Handling
- Planograms
- Stocking
About Company
The Regional Municipality of York stretches north from Toronto to Lake Simcoe and includes many hectares of protected Greenbelt. York Region’s diversity is evident in our nine local municipalities, geography, economic development and population. York Region provides residents and bu ... View more
