Transfer Credit Process Specialist, Office of Admissions and Registrar

Job Overview

The Transfer Credit Processing Specialist provides ongoing functional support for areas in Enrollment Management Services by scanning and indexing paper transcripts into the document imaging archival and retrieval system. The position is responsible for the subsequent data entry of the scanned transcripts into the student information system for both new students and continuing students by entering transfer coursework into the External Education component of PeopleSoft. Reviews data input against source documents for accuracy and edits as needed. Researches and evaluates all documents for accuracy and completeness to ensure the correct data is entered.

Position Summary

Transfer Credit Processing Specialist (Administrative Support Assistant II)

This is a full-time non-exempt position which will lead toward permanent status following the successful completion of a probationary period.

For a complete list of responsibilities and required qualifications please review the position description linked at the top of the page.

Pay Benefits and Work Schedule

Anticipated Hiring Salary Range: $3709 per month

CSU Classification Salary Range: $3565 - $5092 per month

Salary is commensurate with the background and experience of the individual selected.

This position is eligible for a broad range of benefits including medical dental vision life and disability insurances retirement (CalPERS) tuition waiver vacation and sick addition 15 paid holidays are offered each year; 14 scheduled on specific days and a Personal Holiday that may be taken any time during the year.

A comprehensive benefits summary for this position is available online by visiting our Benefits Portal. The CSU Total Compensation Calculator demonstrates the significance of the benefits package.

California State University San Marcos

A mid-size university located in San Diegos vibrant North County we are dedicated to service innovation leadership and student success. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn lead play and serve.

California State University San Marcos is a new kind of university pushing the boundaries of innovation to prepare tomorrows leaders build stronger communities and solve pressing issues.

Cutting-edge research meets hands-on application at our campus and in the real world.

Application Process

This position is open until filled. For assurance of full consideration please submit application cover letter and resume by 11:59pm on November 18 2025.

Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at or e-mail: .

Supplemental Information

Following a conditional offer of employment satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employmentrescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21 2017 as a condition of employment.

California State University San Marcos is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to age physical or mental disability gender or sex genetic information gender identity gender expression marital status medical condition nationality race or ethnicity religion or religious creed sexual orientation and veteran or military status.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at to the CSU Out-of-State Employment Policy as of January 1 2022 the California State University is prohibited from hiring employees to perform CSU-related work outside the state of California.

California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas).