Finance Assistant

ABOUT THE ROLE

Support the Finance team in delivering accurate and timely financial processing and reporting. Where allocated this role focuses on income and expenditure transactions financial controls reconciliations and customer and supplier support while providing cross-functional support across the Finance department to ensure continuity and compliance.

Some or all of the tasks below will be allocated to this role assisted by the Senior Finance Assistants and supervised by the Financial Controller.

Daily monitoring of income and payments inboxes and related correspondences support the end-to-end process record and amend income and payments information in financial and other databases and provide support on related banking queries.

Work alongside income teams in invoicing receipting payments issuing statements allocating income approving refunds and onwards union fee disbursements. Support query resolution and monitor unallocated cash and union fees.

Process and record supplier BACS and other payments efficiently and accurately and in accordance with accounting procedures. Record payment transactions in the finance database including cash allocation and currency conversions. Support internal teams and meetings in relation to delegate prepaid cards including processing transactions issuing new cards and stopping or cancelling cards as required. Support the prepaid card platform ensuring all records are kept up-to-date and centrally located to assist colleagues.

Assist in processing expense claims in line with policy. Process transactions for employee cash claims and corporate credit card purchases issue new cards and stop or cancel cards as required.

Support month and year-end close processes reporting reconciliations and audit.

Ensure compliance with internal financial procedures and controls and support the design and implementation of new systems policies and processes within the Finance team responsibilities

ABOUT YOU

We are looking for a highly numerate and organised individual with a strong ethical approach. The ideal candidate will have:

Essential criteria:

• Experience:Processing invoices payments other transactions and financial information.
• IT proficiency:Advanced Excel and intermediate Word skills. Must have practical experience with complex finance databases (e.g. Sage Oracle SAP) reporting tools and expense claim systems.
• Personal attributes:High levels attention to detail accuracy and efficiency and the organisational skills to meet tight deadlines. Willingness and ability to learn new responsibilities and adapt to evolving processes. Must be fluent in English.
• Flexibility:Willingness to adapt working hours during periods of high demand to ensure deadlines are met.

Desirable criteria:

• Experience in a membership-based or international organisation.
• Familiarity with a Customer Relationship Management (CRM) database or similar.
• Knowledge of multi-currency transactions and international banking procedures.

WHY WORK FOR US

ITF offers a highly attractive salary and annual bonus competitive pension scheme and annual leave entitlement as well as the opportunity for international travel.

At ITF we are committed to providing an inclusive environment for our team and our affiliates. We see the diversity of our staff as a source of intelligence and strength. This means that we work creatively to make the most of unique experiences and perspectives. We are an equal opportunities employer. We welcome all applications regardless of gender marital status sexual orientation pregnancy race migration status colour ethnic origin nationality religion or beliefs disability age political opinions or trade union affiliation or activity.

The International Transport Workers Federation (ITF) is a democratic affiliate-led federation recognised as the worlds leading transport authority. We fight passionately to improve workers lives connecting more than 700 affiliated trade unions from 150 countries to secure rights equality and justice for workers globally. We are the voice for nearly 18.5 million transport workers across the world.

We have offices in London Abidjan Amman Brussels Geneva Hong Kong Montreal Nairobi New Delhi Panama City Rio de Janeiro Singapore Sydney and Tokyo with members spanning the globe.

Purpose:

The ITF constitution sets out the following aims:

To promote respect for trade union and human rights worldwide

To work for peace based on social justice and economic progress

To help our affiliated unions defend the interests of their members

To provide research and information services to our affiliates

To provide general assistance to transport workers in difficulty

Values

At the ITF our values are at the heart of all that we do. We demonstrate solidarity. We are democratic. We are dynamic. We are determined. We are dedicated to bringing together a diverse group of people to truly strengthen the ITF as the global voice for transport workers. Find out more about our values.

Equal opportunities statement:

At the ITF we are committed to providing an inclusive environment for our team and our affiliates. We see the diversity of our staff as a source of intelligence and our strength. This means that we work creatively to make the most of the unique experiences and perspectives. We are an equal opportunities employer. We welcome all applications regardless of gender marital status sexual orientation pregnancy race migration status colour ethnic origin nationality religion or beliefs disability age political opinions or trade union affiliation or activity.