Human Resources Assistant

Note for Current UM Employees

Current employees must apply internally via ConnectU >

The University of Mississippi

The University of Mississippi fondly referred to as Ole Miss stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant inclusive community where every member student faculty and staff can achieve their fullest potential.

Role Specifications

Below you will find classification and compensation information. For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family - Finance

Sub-Family - Payroll

Career Track / Level - O3

Grade - 5

Role Summary

Processes complex payroll transactions and human resources information in order to ensure timely and accurate payroll transaction processing. This position performs a variety of personnel functions in support of institution-wide human resources administration. The incumbent processes employee and student pay and deductions maintains accurate payroll records ensures compliance with university policies and federal and state regulations and answers general personnel questions. This person reports to an administrative supervisor.

Examples of Work Performed

• Validates employee personnel and timekeeping records to ensure accurate and timely payroll.
• Reviews time and attendance records for proper recording of overtime and time off.
• Processes court-ordered deductions.
• Assists with payroll compliance including W-4s state withholdings W-2s and 1095-Cs.
• Assists with leave administration including FMLA and workers compensation.
• Assists employees with questions about pay deductions and timekeeping.
• Provides general office support for the Human Resources Department.
• Provides similar or related duties as assigned or required.

Essential Functions

These essential functions include but are not limited to the following. Additional essential functions may be identified and included by the hiring department.

1. Completes payroll transactions and changes adhering to established policies and procedures to meet anticipates deadlines.
2. Responds to complex employee payroll questions and problems.
3. Counsels new existing and terminating employees on payroll options timelines taxes and deductions.
4. Provides guidance to less experienced staff members.

Minimum Education/Experience

Education: High School or Equivalent

Experience: (2) Two Years Experience

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Preferred Qualifications

• Include resume.
• Payroll experience preferred.
• Workday experience preferred.
• 2 year experience required.
• Strong customer service skills required.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice education program or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race color gender sex pregnancy sexual orientation gender identity or expression religion national origin ethnicity citizenship age disability military status protected veteran status genetic information or any other legally protected status.

Minimum Physical Requirements

Physical Requirements: These physical requirements are not exhaustive and additional job-related physical requirements may be added to these by individual agencies on an as needed basis.

Corrective devices may be used to meet physical requirements.

Physical Exertion: The incumbent may be required to lift up to approximately 10 pounds.

Vision: Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination: While performing the duties of this job the incumbent is frequently required to talk and hear; and use hands to finger handle or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check and when appropriate a financial (credit) report or driving history check.