Scheduler (PT) Columbia Forest
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Job Location:
Monthly Salary:
Posted on:
03-11-2025
Vacancies:
1 Vacancy
Job Summary
Job Description
Reporting to the Director of Care or Director of Health and Wellness the Scheduling or
Staffing Clerk is responsible for a variety of clerical / administrative functions focusing on
the timely creation and maintenance of staffing schedules.
Key Responsibilities:
To prepare post and maintain the daily nursing schedule including making calls to staff;
To provide back-up to Office Staff by answering incoming telephone calls take and relay
messages;
To greet visitors and directs them as appropriate;
To perform filing assignments for the Director of Care or Director of Health and Wellness;
To input changes to the staff schedules daily and present them to Director of Care or
Director of Health and Wellness for approval;
To perform various clerical duties and prepare reports as required;
To maintain or assist in maintenance of resident records and files;
To ensure resident satisfaction and continuous quality improvement initiatives are
promoted;
To prepare and post the Nursing Department schedules as per contracts;
To contact staff for available shifts;
To answer absentee calls identify replacement staff and track and record all
occurrences;
To interact with agencies & maintain statistics of staff replacement;
To prepare daily assignment sheets and record daily nursing hours;
To maintain records of hirings terminations leave of absences term positions etc;
To maintain a current & detailed list of seniority/staff preferences for assignments;
To prepare and post schedules with sufficient time for staff to view as per applicable
contract;
To post vacant positions;
To award positions for Nursing department according to contract in conjunction with
Director of Care or Director of Health and Wellness;
To interpret collective agreement for clarification purposes;
To maintain record of Resident Census Change/Transfer;
To collect and submit monthly Transportation costs for Office manager to submit for
payment;
To prepare Health Record for new admissions;
To complete Admission/Separation forms for submission to appropriate party;
To act as PHIA Privacy Officer in conjunction with the Social Worker;
To promote a culture of safety in the work environment by adhering to the Workplace
Safety and Health Program;
To work in a position of trust with vulnerable adults (residents);
To uphold and promote the organizations values and philosophy relating particularly to
ethics morality and integrity as set out in Extendicares Code of Conduct;
To complete other duties as assigned.
Time Type:
Part timeWhen you choose to build your career with Extendicare youre joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day we transform both the quality of their lives and the quality of our own work experiences.
If you have a passion for caring turn it into a rewarding career withExtendicare!
Extendicare and affiliated organizations including our partner homes in Extendicare Assist accommodate the needs of job applicants throughout its recruitment and selection processes upon request.
Key Skills
- Employee Orientation
- Operational Risk Management
- Primavera
- Computer Skills
- Primavera P6
- Medical office experience
- Medical Terminology
- Schedule Management
- Production Planning
- Microsoft Project
- Medical Scheduling
- Phone Etiquette
About Company
For nearly 50 years, Extendicare’s qualified and experienced staff has been helping people live better through a commitment to quality care and service that includes skilled nursing care, home health care, retirement living, and management and consulting services. We are proud to be ... View more
