Administrative Executive, Human Resources (Professional & Organisational Development)

Job Description

The role holder will provide administrative and coordination support to the Professional & Organisational Development (POD) function during the maternity cover period. This role will ensure the continuity of training development and induction activities while assisting in maintaining accurate training records reports and compliance requirements.

The role holder will work closely with the Human Resources team and the Edinburgh Professional & Organisational Development team who will provide information and ongoing support regarding the Universitys policies and processes. This position reports to the Head of Human Resources.

Key Duties and Responsibilities

• Coordinate and administer staff training programmes including enrolments scheduling attendance tracking and feedback collection.
  Support the preparation and communication of the Universitys training calendar including promoting available training sessions to staff.
  Maintain and update all staff Continuous Professional Development (CPD) hours records on a regular and timely basis using the Oracle Learning and Development module.
• Prepare monthly reports on training-related information. Regularly monitor track and communicate with managers to advise and administer staff development progress including training hours conferences attended etc.
• Manage training fund applications through the Human Resources Development (HRD) Corporation and report on their utilisation status on a monthly basis.
• Support managers and staff with training and development needs including collating requirements from bi-annual reviews and sourcing providers for training courses where necessary. This role will also support staff members who wish to apply for external training or conferences.
• Manage the induction and onboarding process for new staff. Support the first-day experience including a campus tour an introduction to the Universitys culture the
• E-Induction programme and completion of mandatory modules.
• Manage the Universitys internship programme including but not limited to schedule planning and coordination with peer institutions payment of monthly allowances and monitoring of intern progress.
• Provide general administrative support to the Professional & Organisational Development function as required to ensure smooth operations during the maternity cover period.

All HWUM staff endeavours will embody our shared values of: Inspire Collaborate Belong and Celebrate.

Please note that this job description is not exhaustive and the role holder may be required to undertake other relevant duties commensurate with the grading of the post and its general responsibilities. Activities may be subject to amendment over time as the role develops and/or priorities and requirements evolve.