Business Operations Specialist LCA

Department:

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Position Title:

Job Family Group:

Job Description Summary:

Job Description:

Key Roles and Responsibilities:

Financial & Director Support

• Support the LCA Director and Leadership with complex administrative tasks including recruitment coordination and special projects; represent the LCA in meetings as requested.

• Monitor and report on expenditures across multiple funding sources including state appropriations endowments and recharge service center accounts. This includes unit level post award financial management. This also includes coordinating with other KUMC units and VA Kansas City Healthcare System research initiatives as they pertain to both geriatrics and geoscience research.

• Develop and implement business practices to ensure financial compliance and determine expense eligibility based on institutional guidelines.

• Develop and coordinate the submission of the annual budget; ensure LCA financial compliance and reporting and documentation requirements; ensure the timely distribution of university financial policies throughout LCA operations.

• Maintain LCOA financial records strategic plans and legislative documentation.

• Manage purchasing equipment repairs and resource allocation for LCA operations.

Operations & Communications

• Collaborate with senior administrators to enhance the Centers presence across schools and departments and coordinate the use of LCA meeting and research spaces.

• Assist as needed with internal communication efforts including all-staff meetings broadcast emails and announcements.

• Assist with office operations ensure adequate staffing coverage and plan for absences or cross-functional projects.

• Engage with LCA staff and work teams from the Schools of Medicine Health Profession and Nursing to foster collaboration and establish standard operating procedures particularly in reference to finances.

Events & Outreach Coordination

• Support the Assistant Director of Operations with the planning and coordination of LCA and Geriatrics Division events meetings and training sessions including logistics supplies and staffing.

• Support fundraising donor engagement and external outreach by managing communications and coordinating public-facing initiatives.

• Lead the logistical planning of special events and conferences in partnership with internal and external stakeholders.

Staff & Workday Support

• Assist Director with the LCA Workday issues managing position changes onboarding and recruitment processes.

• Support adherence to university policies and ensure timely personnel actions.

• Coordinate with team the staff coverage plans onboarding activities and collaborative efforts across administrative research and outreach teams.

This job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job not an exhaustive list of all possible job responsibilities tasks duties and assignments. Furthermore job duties responsibilities and activities may change at any time with or without notice.

Required Qualifications

Education:

• Bachelors degree in business administration public administration health administration or related field. Experience may be substituted for education on a year for year basis.

Work Experience:

• 5 years of progressively responsible experience in supervision and management of personnel program administration budget management database management and related operations roles.

• Experience managing multiple tasks work independently and maintain confidentiality.

• Experience with Microsoft Office applications including Excel Word and Outlook.

• Experience with gerontology or geriatric healthcare

Preferred Qualifications

Education:

• Masters degree in business administration public administration health administration or related field. Experience may be substituted for education on a year for year basis.

Work Experience:

• Experience working in an academic research or healthcare setting.

• Familiarity with grant budgeting and application processes particularly unit level post award financial management.

• Knowledge of metro older adult services / community aging-related issues and services in the Kansas City metropolitan area with an understanding of issues related to aging gerontology or geriatric healthcare.

• Experience using Workday REDCap or similar systems.

• Experience coordinating large-scale events or community engagement efforts.

Skills

• Problem-solving skills

• Organizational and interpersonal skills

• Event coordination Skills

Required Documents

Resume

Cover Letter

Comprehensive Benefits Package: