Assistant To The Director (Technical Manager Iii)

Chicago, IL - USA

Monthly Salary: Not Disclosed

Posted on: 23 days ago

Vacancies: 1 Vacancy

Job Summary

Job Requisition ID:51028 IPR# 25-00404
Closing Date: 11/06/2025
Agency:Department of Transportation

Position Title: Technical Manager III
Salary: Anticipated Starting Salary: $ 5055 Monthly; Full Range: $ 5055 - $ 8800 Monthly
Job Type: Salaried
Category:Full Time
County: Cook
Number of Vacancies: 1
Bargaining Unit: NR916 Pro Tech Teamsters

This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this positionMUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.

Why Work for Illinois

Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home. No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

This position is accountable for performing sensitive confidential support functions for the Director of the Officeof Communications (OOC).

Essential Functions

Provides assistance to the Director of the Office of Communications (OOC) in formulating executing and monitoring the activities of the OOC.
Assists with managing budgetary obligations of the OOC including payment of invoices and
procurement activities.
Researches and assists in the preparation of documents reports presentations speeches legislative
bills and news releases related to the OOC.
Maintains the schedule of the Director of OOC and prepares travel accommodations and expense reports.
Prepares materials for executive staff meetings and attends meetings as directed.
Serves as a resource person for the Director of OOC and the OOC staffs daily activities.
Conducts investigations and studies to resolve programmatic issues relating to the OOC.
Completes time reconciliation for the leadership staff of the OOC manages the OOC correspondence and coordinates office wide requests.
Serves as a liaison for the Director of OOC.
Assists with or conducts special assignments and projects often of a sensitive and/or controversial nature as directed by the Director of OOC.
Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.
Performs other duties as assigned.

Minimum Qualifications

Completion of a bachelors degree majoring in business management or public administration; OR Completion of two years of college PLUS two years of experience providing assistance to executive level staff including managing calendars and arranging travel and expense reports drafting and trackingcorrespondence developing presentations and talking points coordinating activities with multiplecontacts reconciling time worked or a combination thereof; OR Six years of experience providingassistance to executive level staff including managing calendars and arranging travel and expensereports drafting and tracking correspondence developing presentations and talking points coordinatingactivities with multiple contacts reconciling time worked or a combination thereof.

Preferred Qualifications

Working knowledge of timekeeping procedures.
Working knowledge of finance and administration functions.
Working knowledge of public and business administration principles and practices.
Working knowledge of agency programs and service objectives activities and operational systems.
Ability to research projects and statistical information.
Ability to analyze administrative problems and adopt an effective course of action.
Ability to develop implement and evaluate new and revised methods procedures and performance standards.
Ability to exercise judgment and discretion in developing implementing and interpreting departmental policies and procedures.

Conditions of Employment

Requires a valid drivers license.
Requires occasional statewide travel with overnight stays.
Requires successful completion of a background screening.
This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The Illinois Department of Transportation is seeking to hire an Assistant to the Director.

The IDOT team works diligently to provide safe cost-effective transportation for Illinois in ways that enhance quality of life promote economic prosperity and protect our are problem solvers and leaders constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.

The department offers extensive training and career advancement also receive a robust benefit package including:

Monday-Friday work schedule
Flexible work schedules in several program areas (flexible time hybrid scheduling)
Health Life Vision and Dental Insurance
Pension Plan
(12) Weeks paid Maternity/Paternity Leave
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
Employees earn (12) paid Sick Days annually
New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
Employees earn (3) paid Personal Days annually
(13-14) paid holidays annually (based on start date)
Tuition Reimbursement
Employee Assistance Program and/or mental health resources

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

Work Hours: 8:00 AM - 4:30 PM Monday - Friday
Work Location: 69 W Washington St Chicago Illinois 60602

Work Office: Office of Commincations/Bureau of Communications
Agency Contact:

Posting Group:Leadership & Management; Office & Administrative Support; Transportation

NOTICE: Please note that this position is one of many IDOT positions that has been identified as one that is properly a Personnel Code-covered role. This change does not affect the union status listed duties job responsibilities or working title of Assistant to the Director but does provide the position with additional job protections not previously available. This position will change from the Technical Manager III classification to Transportation Management Assistant I in the near future as part of the completion of this ongoing administrative alignment project.

APPLICATION INSTRUCTIONS

Use the Apply button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in you will be prompted to do so.

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If you have questions about how to apply please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on click Application Procedures in the footer of every page of the website.

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The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

Required Experience:

Job Requisition ID:51028 IPR# 25-00404Closing Date: 11/06/2025Agency:Department of TransportationPosition Title: Technical Manager IIISalary: Anticipated Starting Salary: $ 5055 Monthly; Full Range: $ 5055 - $ 8800 MonthlyJob Type: SalariedCategory:Full TimeCounty: CookNumber of Vacancies: 1Bargaini...