Office Manager
Share
Job Location:
Palo Alto, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Description
We are looking for an Office Manager to join Crystal Ball a leading AI Insights company based in Palo Alto. As an Office Manager you will play a crucial role in ensuring the smooth running of our office operations. Your responsibilities will include managing administrative tasks coordinating office activities and providing support to employees all while maintaining a positive and productive work environment. This position is vital to the overall efficiency and success of our company making it an exciting opportunity for someone looking to contribute to a dynamic team.
As an Office Manager at Crystal Ball you will be involved in a variety of projects aimed at optimizing office procedures enhancing communication channels and fostering a collaborative work environment. This role requires a detail-oriented individual with excellent organizational skills strong communication abilities and a proactive approach to problem-solving. If you are passionate about creating a positive workplace culture and have a knack for multitasking this position is perfect for you.
Responsibilities:
- Manage office supplies and equipment ensuring availability for staff
- Coordinate office activities and operations to secure efficiency and compliance with company policies
- Assist in the onboarding process for new hires including setting up workstations and providing necessary resources
- Handle incoming and outgoing correspondence including mail emails and packages
- Organize and schedule meetings appointments and events
- Support HR functions such as maintaining employee records and processing payroll
- Address employee queries regarding office management issues (e.g. IT stationery equipment)
- Ensure office cleanliness and tidiness coordinating maintenance activities as needed
Requirements:
- Proven experience as an office manager or administrative assistant
- Proficiency in MS Office (MS Excel and MS Outlook in particular)
- Excellent time management skills and ability to prioritize work
- Strong organizational and planning skills in a fast-paced environment
- Outstanding communication and interpersonal abilities
- Attention to detail and problem-solving skills
- Ability to multitask and adapt to changing priorities
- Knowledge of basic HR functions and office management practices
Company Industry
IT Services and IT Consulting
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
