Trades Manager

Type of Appointment: Full Time At-Will

Job Classification:Administrator I

Anticipated Hiring Range: $9583 - $10407 per month

Work Schedule:Monday - Friday; 8:00 am -5:00 pm

First Consideration Date: Friday November 14 2025


THE DEPARTMENT:

Facilities Planning and Management (FP&M) serves as the lead organization for planning developing and maintaining the campus natural and built environments in support of the universitys mission. The department seeks to preserve and enhance CPPs history aesthetics physical assets and natural ecosystems through coordinated planning design and construction of buildings roads infrastructure landscaping and other physical improvements. As an advocate on behalf of the university and its auxiliaries FPM strives to provide facilities that meet scope budget operational needs and functional requirements. FPM is comprised of approximately 160 facilities professionals (FTE) that also provides maintenance services including custodial services landscaping recycling building and mechanical trades energy and utility management fleet and auto services. The workforce is culturally diverse and multilingual. Its composition includes full time staff throughout FPM who are also earning their degrees and many whom have graduated from Cal Poly Pomona. The staff includes licensed architects and engineers accountants planners project managers administrative staff carpenters plumbers locksmiths painters electricians landscape architects computer technicians custodians and other building and mechanical trade technicians.

DUTIES AND RESPONSIBILITIES:

Mechanical Electrical and Plumbing (MEP) Infrastructure Management

• Responsible for the planning oversight and operational management of the Universitys MEP infrastructure including water sewer storm drain natural gas laboratory air distilled water and electrical systems. This includes strategic planning system reliability preventive maintenance and capital renewal.
• Oversees the comprehensive operation and maintenance of all mechanical systems including HVAC plumbing and electrical shops chilled water plant and lighting systems. This includes the full spectrum of plumbing infrastructure and the electrical infrastructure such as substations distribution networks panels transformers switchgear and motor control centers.
• Ensures all systems are safe efficient and fully operational while also overseeing the maintenance and compliance of secondary and distribution systems and researching upgrades for major equipment to ensure operational readiness Assists with the development and implementation of utility-related programs including monitoring performance optimization and long-range planning.
• Works closely with the Director of Operations and Maintenance to identify infrastructure needs guide preventive and deferred maintenance strategies and implement operational improvements.
• Maintains accurate records to support operational planning and regulatory compliance and serve as a key liaison with utility providers contractors campus stakeholders and regulatory agencies.
• The role includes responsibility for a comprehensive utility master plan including chilled water electricity and gas systems with ongoing evaluation of system capacity and future needs in alignment with the campus master plan. Develops comprehensive engineering criteria and recommends optimal mechanical and electrical systems for a range of projects including major and minor capital improvements new construction renovations energy conservation efforts and utility infrastructure enhancements.
• A key responsibility is reviewing designs prepared by external consultants to ensure alignment with standards. Additionally the position assists with identifying CSU state and alternative funding and financing opportunities to support energy and conservation projects.
• Manages major maintenance shutdowns coordinating efforts between outside contractors and university personnel for repairs and replacements. This includes periodic maintenance activities regular facility inspections and handling emergencies by determining corrective actions using available resources.
• Trades Shops (MEP Maintenance Paint and Lock) Collaborates closely with trades supervisors and staff to ensure efficient operation maintenance and upgrades of all systems that support campus buildings and infrastructure. Develops manages and administers all routine preventative and predictive maintenance across all shops including HVAC electrical plumbing maintenance paint and lock services. Works in partnership with the Director to develop and implement a comprehensive Preventative Maintenance (PM) program for all major equipment utilities and building infrastructure utilizing the TMA systems for management and oversight. The program will be managed through the TMA system. Provides general direction and supervision to shop supervisors to ensure effective execution of the PM program. Ensures all maintenance and repair activities meet established quality standards and comply with applicable safety regulations building codes and related requirements.

Administrative and Fiscal Management

• Manages utility operations in collaboration Works with the Director of Operations & Maintenance and Senior Associate Vice President of FPM to develop and oversee utility-related budgets and costs ensuring alignment with overall goals. Collaboratively develops short- and long-term strategies to enhance utility system performance efficiency and infrastructure renewal.
• In partnership with the Capital Finance & Budget Manager prepares the annual operating and capital budgets for the MEP Maintenance Paint and Lock shops. Monitors expenditures to ensure alignment with departmental goals and compliance with applicable regulations. Assists with utility budget forecasting trend analysis and the development of financial proformas and monthly reports to support data-informed decision-making.
• Maintains accurate records ensures regulatory compliance and oversees maintenance and repair work to meet established quality and safety standards.
• Collaborates with the Design and Construction team to obtain cost estimates for maintenance and repair work and communicates deferred maintenance priorities to stakeholders. Identifies funding opportunities to support infrastructure improvements and continuously evaluates strategies to enhance operational efficiency reliability and cost-effectiveness.
• Develop supporting materials such as Requests for Proposals (RFP) plans specifications and campus performance standards. Evaluates contractor and vendor performance and provides input on capital projects to ensure alignment with campus standards and materials/equipment specifications
• Provides support in the day-to-day operations maintenance and administrative oversight of Lanterman property including coordinating maintenance and repairs managing vendors collaborating with campus partners and production teams conducting inspections and assisting with budgeting and expense tracking.
• Ensures regulatory compliance maintains accurate records and helps oversee on-site staff to maintain property standards and operational efficiency. Conducts organizational analysis writes job descriptions within appropriate classifications and performance evaluations counsels staff on job functions and attendance and resolves personnel issues. Maintain knowledge of current industry model practices.

Organizational Excellence

• Leads with a team-oriented service-driven approach emphasizing collaboration strong technical expertise and effective communication.
• Promotes a positive work environment and a customer service-focused culture by leading through example. Provides direction and supervision through coaching performance evaluations and mentoring addressing personnel matters as needed.
• Builds staff competence and fosters an environment where employees are recognized for their contributions to the success of the facilities team.
• Evaluate and enhance the departments organizational structure to align with the FPM Strategy Map university mission cost-effectiveness and available resources. This includes assessing staffing role distribution and workflow efficiency to support current and future operational needs.
• Lead organizational improvements implement process efficiencies and ensure that any structural adjustments approved by the SAVP promote institutional priorities foster collaboration and improve service delivery.
• Work closely with FP&M colleagues including Planning Design & Construction Customer Service and EH&S to ensure alignment across units and ensure MEP standards are incorporated installed and inspected for compliance.

QUALIFICATIONS:

• Combination - Bachelors degree and/or equivalent experience in MEP infrastructure management and maintenance operations and
• Driver License Valid and in State Valid CA Drivers license with insurance.
• Five (5) years minimum of experience in MEP infrastructure management with a proven track record in overseeing mechanical electrical plumbing and utility systems in a complex institutional or commercial setting.
• Experience in coordinating major maintenance projects system shutdowns repairs and capital improvement initiatives.
• The incumbent should have a comprehensive understanding of MEP infrastructure systems including HVAC plumbing electrical and specialized systems such as chilled water and laboratory air and the ability to analyze data for decision-making and optimize systems performance .
• Possess a thorough knowledge of the maintenance and construction trades including but not limited to: carpentry hardware painting plumbing electrical and HVAC.
• Knowledge of maintenance management systems (e.g. TMA) and preventative maintenance programs.
• Strong technical expertise in managing system reliability project management compliance with safety regulations and operational efficiency.
• Experience in budget development financial forecasting and trend analysis.
• Strong leadership organizational and interpersonal skills are essential for team management and resolving personnel concerns. Demonstrated excellence in communication relationship-building and customer service with a proven track record of effectively overseeing a service-oriented team.
• Demonstrate the ability to act independently show discernment use judiciousness in all matters provide management with clear feedback and make independent decisions as appropriate.
• Ability to establish and maintain productive working relationships and communicate effectively with diverse constituents within the university and with vendors contractors and consultants.

PREFERRED QUALIFICATIONS:

• Minimum of five (5) years of experience managing facilities teams across various trades with a focus on coordinating major maintenance projects system shutdowns repairs and capital improvement initiatives.
• A background in higher education or large campus facilities management coupled with familiarity with industry standards best practices and relevant legislation.
• Supervisory experience within collective bargaining and represented staff environment.
• Certified Education Facilities Professional (CEFP) certification through the Association of Physical Plant Administrators Experience planning and implementing deferred maintenance and utility infrastructure projects.
• Current registration as a Professional Engineer in the state of California.

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSUs mission is to prepare educated responsible individuals to contribute to Californias schools economy culture and future. As an agency of the State of California the CSUs business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information go to theCalifornia State University Out-of-State Employment Policy.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified determining the suitability of the candidate for the position Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature gravity and recency of the conviction the candidates conduct performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information go to theCalifornia State University Background Check Policy.

CSU Classification Salary Range

The CSU Classification Standards for this position are located on theCSU Classification Standards website. The CSU Salary Schedule is located on theCSU Salary Schedule website. The classification salary range for this position according to the respective skill level is: minimum $4135 and maximum $12288 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information go theI-9 Acceptable Documents website.

University Driving Requirement

Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Drivers license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points if their license is Class C or 4. Not have more than 5 DMV Points if their license is Class A B or C with endorsements. For more information go to theAuthorized University Driver Policy.

Outside Employment Disclosure

Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July within 30 days of accepting outside employment and upon their managers request. For more information go to theOutside Employment Disclosure policy.

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Read more at theCalifornia Child Abuse and Neglect Reporting Act policy.

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act California Education Code section 67380 and the Higher Education Opportunity Act (HEOA) Cal Poly Pomonas Annual Security Report and Annual Fire Safety Report are available for viewing at theCal Poly Pomonas Annual Security ReportandCal Poly Pomonas Annual Fire Safety Report.

Pay Transparency Nondiscrimination

As a federal contractor Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. For more information see thePay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at. For more information go toEmployment Notices.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race sex color ethnicity or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal anti-discrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.

Other Notices

For other important employment notices we invite you to visitCal Poly Pomonas Employment Noticesweb page.