Events and Business Development Assistant (Part-Time)

POSITION TITLE: Events and Business Development Assistant

Department: Birmingham Shopping District (BSD)

Reports To: BSD Executive Director

Status: Part-Time 30-hours/week

Affiliation: Non-Union Admin/Management

Pay Grade: $20.25 - $25.32/hour

Location: In-Office City of Birmingham City Hall

POSITION PURPOSE:

Under the supervision and direction of the BSD Executive Director and BSD Events & Operations Manager this position is responsible for assisting with event management coordination execution and a variety of Business Development activities. Successful candidates must exhibit independent judgement initiative and general knowledge and experience in event management.

FUNCTIONS AND RESPONSIBILITIES:

This list is not to be treated as all inclusive.

1. Attend all events including Day On The Town Dream Cruise weekly Farmers Market (Sundays May-October) Movie Nights Small Business Saturday Tree Lighting Winter Market and others. Events are on weekends and evenings including some holiday weekends.
2. Assist with coordinating sponsors vendors and participants securing entertainment organizing non-profit and volunteer involvement etc.
3. Serve as on-site Market Manager by leading management of the weekly seasonal Farmers Market.
4. Assist Operations & Events Manager and Executive Director with management of all other events.
5. Assist with registration information for vendors and businesses participating in events and providing information for vendor invoicing.
6. Aid in event set-up and accomplishing tasks assigned to ensure event success.
7. Support in production and distribution of printed marketing materials such as brochures posters advertisements and signs as requested.
8. Assist BSD staff in maintaining online presence including BSD website and social media.
9. Provide clerical and administrative support for day-to-day operations of the BSD office (i.e. answering phones greeting and assisting customers processing invoices/vendor payments ordering office supplies and other general office tasks).
10. Assist in special projects including mass mailings promotional bag preparation delivery of collateral marketing materials to merchants fulfillment of requests for brochures and directories etc.
11. Attend regular staff meetings to report progress on projects etc.
12. Collect and track data related to business development.
13. Conduct business outreach to engage in programming.
14. Performs other related duties as assigned.

NECESSARY SKILLS:

• Excellent written and verbal communication skills
• Ability to maintain effective working relationships with employees vendors sponsors and the public
• Strong organizational relationship-building and customer service skills

EDUCATION AND EXPERIENCE REQUIREMENTS:

• Associates Degree or at least two years of college in pursuit of a Bachelors Degree in Marketing Advertising Public Relations or related field.
• Bachelors degree is preferred.
• Event management experience preferred.
• Proficiency with Microsoft Office Google Workspace Adobe Acrobat Canva and Social Media

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS:

• Must be able to lift over 40lbs
• Must be able to sit for long periods of time
• Must be able to stand for long periods of time
• Must be able to work outside in all weather conditions

TOTAL REWARDS:

• Vacation sick personal and holiday time
• City provided medical insurance
• Optional 457 Retirement Plan

EQUIPMENT:

• Office space in Birmingham City Hall including desk computer and phone