Senior Administrative Secretary

Senior Administrative Secretary

Location: Edgar Parkman School
Salary Grade: 5
Work Schedule: 10-Month Position (Academic Year)
Union Affiliation: In accordance with the collective bargaining agreement

Position Overview:

Edgar Parkman School is seeking a dedicated and experienced Senior Administrative Secretary to manage front office operations and provide high-level administrative support. This position plays a vital role in ensuring the school runs efficiently and professionally serving as the first point of contact for students families staff and the public.

Key Responsibilities:

• Provide exceptional customer service in person by phone and via email.
• Maintain accurate student and staff records in compliance with district and state guidelines.
• Utilize Tyler ERP Munis for financial transactions purchase orders and account tracking.
• Prepare and manage correspondence reports and confidential documents.
• Coordinate scheduling for meetings school events and facility use.
• Monitor and maintain office supplies and inventory.
• Support the principal and school staff with administrative tasks and communications.
• Uphold strict confidentiality in handling sensitive information.

Qualifications:

• High school diploma or equivalent required; post-secondary coursework in office administration preferred.
• Minimum of 3 years of experience in a school or administrative office setting.
• Proficiency in Tyler ERP Munis Microsoft Office Suite and Google Workspace.
• Strong organizational communication and interpersonal skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Familiarity with FERPA and other confidentiality standards.

Best Practices for Front Office Success:

• Customer Service Excellence: Greet all visitors warmly respond promptly to inquiries and maintain a welcoming environment.
• Efficient Record Keeping: Ensure all student and staff records are up-to-date secure and easily accessible when needed.
• Financial Accuracy: Use Tyler ERP Munis to manage accounts with precision and transparency.
• Confidentiality: Handle all personal and sensitive information with discretion and professionalism.
• Team Collaboration: Work closely with school staff to support educational and operational goals.

Terms of Employment:

• Salary and benefits as outlined in the collective bargaining agreement.
• 10-month position aligned with the school calendar.

Required Experience:

Senior IC