Development Specialist University Relations

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Attention:

The Division of University Relations at the University of Wisconsin-Whitewater seeks a Development Specialist (AV016).

Job Details:

The Development Specialist provides strategic administrative and programmatic support for the Division of University Relations with an emphasis on alumni engagement and Foundation campaign-related initiatives. This role is responsible for executing high-quality events managing projects related to the Foundations comprehensive fundraising campaign and serving as the lead organizer and point of contact for the Affinity Group Leader initiative.

This position requires exceptional organizational and communication skills attention to detail and the ability to manage multiple projects simultaneously. The Development Specialist will collaborate across teams to ensure efficient planning and execution of all assigned initiatives with a strong focus on alumni donor and volunteer engagement.

The normal working hours are physically in-office 8:00 am to 4:30 pm Monday through Friday. Occasional remote work is permitted with supervisor approval. Attendance at pre-scheduled special events is required including occasional evenings and weekends.

Key Job Responsibilities:

Campaign Project Management and Affinity Group Coordination

• Lead the planning logistics and execution of campaign-related events and activities

• Serve as the primary project manager for the Affinity Group Leader initiative: recruit onboard and support volunteer leaders as they engage their networks

• Track and manage project timelines benchmarks communication and deliverables related to the campaign and Affinity Groups

• Coordinate with Division staff and campus stakeholders to align messaging scheduling supporting materials and execution of events and volunteer activity

• Prepare regular reports on progress and performance metrics; provide recommendations for improvement and refinement

• Maintain accurate and current records of project materials volunteer activities budgets and timelines
  

Event Planning and Execution

• Organize and manage a range of Division of University Relations-hosted events including Foundation Board meetings regional alumni gatherings volunteer meetings donor recognition events and campaign celebrations.

• Schedule and coordinate logistics including facilities catering décor A/V and vendor relationships
  

• Develop event materials including invitations nametags signage registration materials and post-event communications

• Collaborate with the Division team and internal partners to promote events across print email and digital platforms

• Evaluate each event and prepare summaries and recommendations to inform future planning
  

Department:

University Relations

Compensation:

Well-qualified candidates can expect a starting annual salary within a range of $50000 - $55000.

UW System employees receive an excellent benefit package. To learn more about the UW Systems comprehensive benefit package review the UW SystemEmployee Benefits Brochure.

Required Qualifications:

• Bachelors Degree in marketing project management communications or a related field

• Demonstrated ability to manage multiple priorities from initiation to completion meet deadlines and maintain a high level of attention to detail

Preferred Qualifications:

• At least two (2) years of relevant professional experience in project management event planning or operations management

Knowledge Skills and Abilities:

• Demonstrated success in managing projects events or complex logistical processes

• Excellent interpersonal written and verbal communication skills

• Strong organizational and time management skills with the ability to prioritize tasks independently

• Ability to think proactively and anticipate workflow needs across simultaneous projects

• Proficiency in Microsoft Office Suite (including Excel and Word) Google Workspace and Outlook; experience with Raisers EdgeNXT or similar donor database preferred

• Ability to work independently and collaboratively in a fast-paced environment

• Commitment to customer service and respectful engagement

• Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills

• Ability to interact respectfully with people with diverse socioeconomic cultural and ethnic backgrounds

How to Apply:

Applications received byNovember 20 2025are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

Onlycompleteapplication packages will be considered. This includes online submission of the following documents:

• Cover Letter

• Resume

• Name and contact information for three professional references

Contact Information:

For questions regarding this position please contact:
Brenda Stevens
Executive Assistant II

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem please contact us at or.

CONDITIONS OF APPOINTMENT:

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this please contact Human Resources. UW-Whitewater is not an e-verify employer therefore STEM extensions are not options for work authorization.

CAMPUS INFORMATION:

UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1300 faculty and staff are devoted to the success of the universitys 11500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs online and in person from associate to doctoral levels. Recognized nationally for affordability inclusion and career development UWW serves approximately one-third first-generation students and boasts strength in many areas especially business and education. The campus and community embrace the Warhawk Family spirit supporting the universitys arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities a priority mission since the 1970s.

UW-Whitewaters campuses are located centrally near Milwaukee Madison and Chicago offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville a town of 60000 located on the Rock River and known as Wisconsins Park Place.

ORGANIZATION INFORMATION:

The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin ().

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept response to a public records request the University will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per Regent Policy Document 20-19 University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked prior to hire whether they have been found to have engaged in are currently under investigation for or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report see Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at .

UW IS AN EQUAL OPPORTUNITY EMPLOYER:

Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.