Event Coordinator

Department Summary

Conference & Event Services (CES) delivers exceptional service resources and support to events on the University of Denver (DU) campus. While upholding the Universitys integrity values and inclusive engagement CES cultivates strategic relationships with its internal DU partners to ensure the success of outreach to local national and global organizations. CES provides services to clients for the exploration discussion and enactment of issues and topics germane to a variety of important areas that include civic political non-profit educational and business.

Position Summary

The Event Coordinator supports the execution of events hosted on the DU campus through a combination of administrative duties and extensive on-site event coverage. The primary responsibilities as an event coordinator are to coordinate and assist with all planning and event logistics from beginning to end and assist the events team. Responsibilities include client communication work orders supply tracking and on-site execution of events.

This position requires significant evening weekend and occasional holiday availability. A hybrid work environment is offered with an expectation of three in-office days per week.

Essential Functions

Event Coordination & On-Site Support

• Serve as on-site lead for assigned events ensuring setup execution and breakdown.
• Support CES event managers during large or complex events by coordinating logistics assisting with client communication and resolving on-site issues in real time.
• Manage a limited portfolio of events independently from contracting through post-event closeout.
• Oversee and ensure timely completion of work orders with facilities custodial catering AV and parking services.
• Maintain accurate event records and enter details/updates into Momentus.
• Provide strong customer service and maintain professionalism during high pressure event environments.
• Use discretion and independent judgement on-site when last-minute decisions need to be made with vendors or clients.

Client Communication & Sales Support

• Respond to inquiries occasionally provide proposals and assist with limited contracting.
• Support CES staff in cultivating positive client relationships through timely communication and follow-up.
• Work within an agreed upon event budget with the clients and the events team.

Collaboration & Stakeholder Relations

• Manage overall event logistics collaborating with internal DU departments and external vendors to ensure event needs are met.
• Build and maintain effective working relationships and brand awareness with faculty staff vendors and community partners.
• Assist with occasional special projects or initiatives assigned by CES leadership in addition to other duties as assigned.

Supervisory Duties

• The Event Coordinator may oversee student staff and contracted service providers including other University employees (parking custodial etc.).

Knowledge Skills and Abilities

• Excellent project management and organizational skills with the ability to manage multiple projects simultaneously.
• Proven ability to troubleshoot problem-solve and work in a fast-paced environment; must have excellent customer service communication and interpersonal skills.
• Willingness to learn event management software and processes.
• Ability to thrive in a high-paced team-oriented setting.
• Demonstrates dependability flexibility and adaptability in a transitioning environment.
• Displays outstanding attention to detail and commitment to quality and performance.
• Proficient in Microsoft Office Suite.

Required Qualifications

• Undergraduate Degree or Equivalent Experience
• One-two years of experience in events hospitality management or customer service

Preferred Qualifications

• Three plus years of experience in event hospitality management or customer service
• Momentus software
• Experience in Higher Education

Working Environment

• Standard office and event environments
• Noise level is quiet to moderate

Physical Activities

• Ability to sit or stand for an extended period of time.
• Ability to move about the campus pending events with the capability of transporting objects up to 50 lbs.

Work Schedule

This position requires significant flexibility including evening weekend and occasional holiday availability. A hybrid work environment is offered with an expectation of three in-office days per week.

Application Deadline

For consideration please submit your application materials by4:00 p.m. (MST) November 14 2025.

Special Instructions

Candidates must apply online be considered. Only applications submitted online will be accepted.

Salary Grade Number

The salary grade for the position is 7.

Hourly Range

The hourly range for this position is$24.53-$28.10.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate departmental budget availability internal salary equity considerations and available market information but not based on a candidates sex or any other protected status.

Benefits

The University of Denver offersexcellent benefits including medical dental retirement paid time off tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about theUniversity of Denver.

Please include the following documents with your application:

1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family or parental status pregnancy or related conditions national origin disability or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race color national origin ancestry age religion creed disability sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family and parental status pregnancy genetic information military enlistment or veteran status and any other class of individuals protected from discrimination under federal state or local law regulation or ordinance in any of the Universitys educational programs and activities and in the employment (including application for employment) and admissions (including application for admission) context as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers Rights (POWR) Act; and any other federal state and local laws regulations or ordinances that prohibit discrimination harassment and/or retaliation. For more information please see the University of DenversNonDiscriminationStatement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.