Athletics Administrative Assistant

The Administrative Assistant serves as assistant to the Ford Family Director of Athletics and the Associate Director of Athletics for Staffing and Administration providing support to the Directors Office operations human resources needs staff events and the senior team.

This is a benefits eligible term position through 6/30/2027 with the possibility of extension.

• Day-to-day administrative support of Director.
• Plan daily calendar/schedule meetings.
• Coordinate travel plans.
• Serve as gatekeeper to department.
• Oversee/manage athletics phone and directors office.
• Serve as departmental telephone coordinator.
• Screen calls mail and emails including account.
• Maintain electronic filing system.
• Assist with computer needs.
• Identify compile create materials and reports for meetings
• Purchase office and meeting supplies.
• Arrange travel for director.
• Reconcile expense reports in Concur.
• Assist with the maintenance of staff database.
• Assist with staff searches including: coordinating travel preparing interview packets running reports through iCims filing search records.
• Assist with part-time and volunteer coach contracts.
• Assist with the collection of personnel forms that include performance reviews conflict of interest forms contracts confidentiality forms and annual certification forms.
• Assist with SharePoint staff site development and updates.
• Update all publications/directories concerning Princeton Athletics staff.
• Assist in the auditing of coach contracts.
• Assist the associate director with the execution of all departmental staff meetings receptions along with special events such as: annual spring summer and holiday parties; retirement receptions; staff outings; Take your Kids to Work Day and assisting with the annual Princeton Varsity Club senior student-athlete awards banquet.
• Provide administrative support to the executive team as needed.

• Bachelors degree.
• Strong familiarity with Princeton University and its mission.
• Excellent interpersonal and customer service skills.
• Proficient with MS office products (Outlook Excel PowerPoint).
• Excellent communication skills both written and oral.
• Ability to carry out complex tasks simultaneously and maintain professional confidentiality.
• Ability to develop and foster relationships with people at all levels of the organization.
• Ability to uphold the commitment to the Department of Athletics mission of Education Through Athletics.
• Ability to adhere to Ivy League ECAC and NCAA rules and regulations.

Princeton University is an Equal Opportunity and all qualified applicants will receive consideration for employment without regard to age race color religion sex sexual orientation gender identity or expression national origin disability status protected veteran status or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position candidates qualifications work experience education/training key skills market collective bargaining agreements as applicable and organizational considerations when extending an offer. The posted salary range represents the Universitys good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate this is the baseline; the actual hourly rate may be higher depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.