Senior Creative Project Coordinator

About Athena

Athena is a creative place for leaders risk-takers creative thinkers and boundary-pushers. We partner with organizations looking to transform their presence reputation and performance. For over ten years weve delivered business insights marketing strategies and brand activations for leading organizations in industries ranging from telecommunications to major league sports.

Our people make Athena Athena. Theyre what help set us apart from traditional ad agencies and consultancies. As a Philadelphia Inquirer Top Workplace for three years running we take pride in fostering a work environment where passion meets excellence. Our people are solutions-oriented individuals who eagerly roll up their sleeves to make work that works while sharing a couple of laughs along the way.

About the Position

Werelooking for aSr. Creative Project Coordinatorto be the connective tissue that keeps creativeprintprojectson track from concept to final this critical roleyoullensure high-quality work across multiple channels with a strong emphasis on print supporting project managers and theprintproductionmanager to meet deadlines budgets and brand standards. From building project plans and coordinating with print vendors to preparing files for production tracking proofs and ensuring final assets meet specyoullhelp keep everything organized on schedule and executed to the highest quality.

This role is perfect for someone who thrives on structure collaboration and follow-through and wants to deepen theirexpertisein print workflows materials and production processes while making a meaningful impact on every project.

What youll do:

Project Support & Coordination

• Assistproject and print production managers in day-to-day execution ofcreative printprojects tracking timelines deliverables and statuses.
• Build andmaintainproject plans and schedules to ensure clarity across workstreamsespecially those involving print production milestones.
• Help traffic assets between internal creative teams account teams and print vendors.
• Schedule meetings capture notes and follow up on action items.
• Support project documentation including status updates production checklists and summaries.

Asset & Workflow Management

• Manage versioning and organization of creative files across design copy and production stages.
• Ensure final deliverables are properly prepped for printincluding gathering specs confirming dimensions and validating file format requirements.
• Support QA processes including initial proofing routing proofs for review and tracking revision rounds.
• Maintain clear naming conventions and structured file systems across projects and production phases.

Vendor & Production Coordination

• Coordinate directly with external vendors with a strong focus on print vendors and production partners.
• Track specifications timelines budgets proofs and delivery milestones to ensure smooth execution.
• Support communication between creativeaccount and production teamsensuring everyone hasaccuratespecs deadlines and expectations.
• Help gather assets confirm production requirements (materials finishes file formats) and troubleshoot issues that arise during prepress or production.

Process & Team Enablement

• Contribute to team resources such as templates print checklists production trackers andbest-practiceguides.
• Helpmaintainand improve internal creative and production processes ensuring consistency across print and digital workflows.
• Assistwith onboarding new team members on creative workflows production tools and print processes.
• Offer input on ways to improve efficiency collaboration or asset flowespecially in areas where creative and production intersect.

What youll bring:

• 35 years of experience in project coordination production or creative operations with some exposure to print production.
• Strong organizational skills and meticulous attention to detail.
• Ability to manage multiple timelines deliverables and communication threads simultaneously.
• Familiarity with project management tools (e.g. WorkfrontAirtable or similar).
• Excellent verbal and written communication skills with confidence advising internal partners.
• Solutions-oriented collaborative mindset able to adapt when plans shift.
• Knowledge of print production processes materials and finishingtechniquesa plus.
• Understanding ofsustainability practices packaging or fulfillmentlogisticsa bonus.

If you are a creative professional with a proventrack recordin creative projectcoordinationwe invite you to apply and contribute to our innovative and dynamic creative team.

• Medical/Dental benefits including of 1K Health Reimbursement Account
• Matching 401K
• Generous PTO policy
• Substantial Parental Leave Policy
• Hybrid Work Environment

Candidates must be willing to work hybrid (3 days on-site) in our PA and NJ offices.

Curious about your career path at Athena This role is within a rapidly growing creative department and the right candidate can excel produce great work and have an immediate impact on Athenas creative product culture and growth.

We strive to keep our application process open easy and as painless and transparent as we can make it. We need team members like you to join us. Ready to apply Lets get started.

Athena is an equal opportunity/affirmative action employer committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regards to race color religion sex sexual orientation gender identity national origin disability status protected veteran status or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position please contact us at 866.299.6040or at .

Required Experience:

Senior IC