Executive Assistant, Founder

West Hollywood, CA - USA

Yearly Salary: USD 75000 - 90000

Posted on: 01-11-2025

Vacancies: 1 Vacancy

Job Summary

POSITION OVERVIEW

A busy co-founder entrepreneur and makeup artist residing in West Hollywood is seeking a highly organized and dedicated Executive Assistant. The Executive Assistant will play a crucial role in the daily operations of the co-founders professional and personal life. This position requires a highly adaptable and detail-oriented individual who can manage multiple tasks and priorities in a fast-paced environment. The ideal candidate will possess a creative mindset positive and energetic demeanor exceptional organizational skills strong discretion the ability to multitask and a proactive approach to problem-solving. The ideal candidate will possess a flexible mindset and be prepared for occasional requests during evenings or weekends though round-the-clock availability is not required.

This candidate will collaborate closely with the brand CEO and brand leadership team to coordinate and assist with a variety of company tasks including personal and business travel as well as administrative tasks. This role will be based in-office at the co-founders brand headquarters or at the Founders home home with the flexibility to work remotely on designated days. There may also be occasional requests to run errands or work from the co-founders home as needed.

ABOUT PATRICK TA BEAUTY

Patrick Ta Beauty was founded in 2019 by celebrity makeup artist Patrick Ta alongside his business partners Rima Minasyan and Avo brand is rooted in Patricks decades of artistry and his signature red-carpet glow. The brand launched with a mission to make red carpet artistry accessible to all creating luxurious easy-to-use formulas designed for bothprofessionals and everyday beauty lovers. The brand is built on intentional innovation focusing onproducts that elevate and simplify makeup application.

Patrick Ta Beauty is best known for its award-winningduoblushes and its glow-enhancing formulas which emphasize the power of layering and multi-dimensional color. Since launch the brand has achieved top-tier rankings at Sephora with a cult following among makeup artists celebrities and everyday beauty enthusiasts alike. Patrick Ta Beauty is shaping the future of modern luxury beauty pushing boundaries withpro-inspired innovation that meets consumer-friendly functionality.

ROLES & RESPONSIBILITIES
Executive Support

Manage and maintain an organized calendar scheduling meetings and appointments to maximize productivity.
Arrange domestic and international travel logistics including flights accommodations and transportation. Confirm all travel arrangements ahead of departure and communicate real time updates about drivers and hotel stay arrangements such as late or early check out. Create travel itineraries for each trip including travel details and daily schedules.
Collaborate with the co-founders: brand team agent and PR team to ensure smooth and professional functionality and clear communication across responsibilities and teams.
Keep the co-founder informed on business and industry updates ensuring timely communication of key information.
Collaborate closely with EA to the CEO and CEO of co-founders brand to ensure alignment on initiatives and projects and ensure expectations of co-founder are executed properly.
Assist in coordinating wardrobe (styling coordination of delivery returns) transportation and other necessities for professional events.
Work with all teams to ensure on time social deliverables.

Personal Support

Ability to film content with Patrick on occasion such as day in the life or behind the scenes.
Handle personal errands and tasks as needed demonstrating flexibility and a service-oriented mindset.
Occasional assistance in organizing and maintaining the co-founders home environment especially during busy travel times.
Keep track of the co-founders network and help arrange gifts/florals as needed.
Unboxing PR packages.
Occasional airport pickups if within working hours.

WE THINK YOULL BE A GREAT FIT IF

- Youre an exceptional organizer. You excel at managing complex schedules and tasks and you are proficient in productivity tools such as Microsoft Office Suite to streamline operations and enhance efficiency.
- Youre a strong communicator. You communicate kindly clearly and in a timely manner ensuring that everyone is informed and engaged.
- Youre passionate about the beauty industry. Your enthusiasm for beauty drives you to stay updated on the latest trends and innovations. You are excited to be immersed in the industry and in conversations regarding it.
- Youre driven and resourceful. You thrive in both independent and team settings taking initiative without waiting for instruction. Your resourcefulness enables you to tackle challenges effectively and keep tasks moving forward.
- You have a flexible mindset. Youre prepared for occasional requests during evenings or weekends and can adapt to changing priorities with ease ensuring that you meet the needs of the team and the co-founder.
- You can navigate high-profile environments with discretion. You understand the nuances of operating in public-facing roles and handle sensitive situations with professionalism and confidentiality.

PROFESSIONAL QUALIFICATIONS

Experience as a personal or executive assistant or similar role preferred but not required

Previous experience working with high profile individuals and/or within the beauty industry preferred but not required
Problem solver with ability to manage multiple priorities and remain calm under pressure
Proficiency with technology including scheduling software email and Microsoft suites
Trustworthy discrete and respectful of privacy
Valid drivers license and ability to commute between locations
Exceptional organizational skills and attention to detail.
Strong communication skills both verbal and written.
Ability to work independently and as part of a team demonstrating initiative and creativity.
Flexibility to adapt to changing priorities and manage multiple tasks effectively.
A 24/7 mentality with a commitment to excellence while maintaining a healthy work-life balance.
Must be able to lift 45lbs

WHAT WE OFFER

Bonus Opportunity
Health Benefits
401(k) With a Company March
Product Discount Program
Flexibility & Wellness Stipend
Paid Leave Programs
Paid Holidays & Summer Fridays

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Required Experience:

POSITION OVERVIEWA busy co-founder entrepreneur and makeup artist residing in West Hollywood is seeking a highly organized and dedicated Executive Assistant. The Executive Assistant will play a crucial role in the daily operations of the co-founders professional and personal life. This position requ...