Operations Coordinator

Boca Raton, FL - USA

Monthly Salary: Not Disclosed

Posted on: 12 days ago

Vacancies: 1 Vacancy

Job Summary

Please Note: As of July 22 2021 our team will require that all candidate submissions include a LinkedIn profile. Please do not submit any candidates that do not have a LinkedIn.

Compose original correspondence documents reports and presentations as directed; edit for clarity; proofread for accuracy and appearance; copy mail scan fax and/or overnight mail as needed.
Maintain appointment calendar; coordinate schedules arrange meetings and conferences on behalf of the Executive. Meeting arrangements may include reserving meeting space hotel rooms arranging meals or refreshments and audio/visual equipment etc.
Support high-level executives in their daily tasks. Represent the executive office in a pleasant and professional manner at all times.
Act as liaison by maintaining open communication. Answer all telephone calls internal and external as well as screen telephone calls; redirect calls as needed; take messages. Relay urgent or sensitive calls; follow-up to ensure proper response.
Types and designs general correspondence memos charts tables graphs business plans PowerPoint presentations publishing documents etc. Proofread documents for spelling grammar and layout and make necessary changes. Responsible for accuracy and clarity of final documents.
Works independently and with a team on projects. Acts as project manager for special projects which may include planning scheduling coordinating presentations and information creating specialized reports and disseminating information materials and meeting minutes.
Always maintain complete confidentiality.
Exercises sound judgment in addressing and proactively manager daily business issues with minimal direction.
Maintains an orderly logical filing system and a digital filing system of business licenses contracts SOWs and any other documentation to facilitate prompt retrieval of documents

Required Skills : Experience Requirements: Requires five or more years of successful administrative experience including at least three years at the senior executive level; preferably in a mid to large public corporation. Requires professional experience in working with senior-level executives within and outside the company as well as customers vendors visitors and others. Education Requirements: Bachelors degree or equivalent experience preferred; high school diploma and a professional certification with equivalent experience required. Preferred Experience Compliance Requirements (ES) The minimum compliance expectation for this role entails strict adherence to FDA regulations and company policies governing sales and marketing activities. This includes completion of required compliance training accurate documentation of sales interactions and adherence to data privacy regulations. Additionally the role requires proactive participation in compliance reviews prompt reporting of any potential issues and ongoing education to stay updated on relevant FDA regulations.

Basic Qualification :

Additional Skills :

Background Check : No

Drug Screen : No

Rank :B2
Requested Date :

Please Note: As of July 22 2021 our team will require that all candidate submissions include a LinkedIn profile. Please do not submit any candidates that do not have a LinkedIn. Compose original correspondence documents reports and presentations as directed; edit for clarity; proofread for accur...

Please Note: As of July 22 2021 our team will require that all candidate submissions include a LinkedIn profile. Please do not submit any candidates that do not have a LinkedIn.

Compose original correspondence documents reports and presentations as directed; edit for clarity; proofread for accuracy and appearance; copy mail scan fax and/or overnight mail as needed.
Maintain appointment calendar; coordinate schedules arrange meetings and conferences on behalf of the Executive. Meeting arrangements may include reserving meeting space hotel rooms arranging meals or refreshments and audio/visual equipment etc.
Support high-level executives in their daily tasks. Represent the executive office in a pleasant and professional manner at all times.
Act as liaison by maintaining open communication. Answer all telephone calls internal and external as well as screen telephone calls; redirect calls as needed; take messages. Relay urgent or sensitive calls; follow-up to ensure proper response.
Types and designs general correspondence memos charts tables graphs business plans PowerPoint presentations publishing documents etc. Proofread documents for spelling grammar and layout and make necessary changes. Responsible for accuracy and clarity of final documents.
Works independently and with a team on projects. Acts as project manager for special projects which may include planning scheduling coordinating presentations and information creating specialized reports and disseminating information materials and meeting minutes.
Always maintain complete confidentiality.
Exercises sound judgment in addressing and proactively manager daily business issues with minimal direction.
Maintains an orderly logical filing system and a digital filing system of business licenses contracts SOWs and any other documentation to facilitate prompt retrieval of documents