Senior Advisor Human Resources

Mayer Brown is an international law firm positioned to represent the worlds major corporations funds and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity support and development they need to grow thrive and realize their greatest potential all while supporting the Firms client service principles of excellence strategic partnership commercial instinct integrated strengths innovation and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service initiative professionalism responsiveness and adaptability you may be the person we are seeking to join our Human Resources department in our Washington D.C. office as a Senior Advisor: Human Resources.

The Senior Advisor: Human Resources provides specialist-level support for attorney HR functions in the Washington D.C. office working closely with the Attorney HR Manager and the U.S. Student Recruitment Team. Key responsibilities include onboarding integration retention and diversity initiatives coordination of the summer associate program and general HR transactions.

Essential Functions:

Recruitment:

• Supports the Firms student recruitment initiatives including coordinating law school registration preparing OCI materials and managing resume collection and distribution
• Leads planning efforts and execution of the Summer Program including event coordination trainings and orientation week meetings
• Prepares for and attends WDC summer program events
• Monitors and maintains summer program work assignment database
• Prepares mid-point and end-point review packets
• Manages LCLD job postings facilitates resume collection conducts candidate screen interviews and coordinates candidate interviews
• Collaborates with the U.S. Student Recruitment Team and HR Manager on law school events and outreach efforts
• Attends WALRAA meetings and monitors recruitment trends among Washington D.C. law firms
• Partners with the HR Manager to support outreach for Post-Clerk events and other related recruitment functions
• Compiles data and generates reports as requested
• Coordinates interviewer materials and promotional collateral including advertisements brochures and gifts; updates job postings as needed
• Tracks OCI dates and registration in partnership with the U.S. Student Recruitment Team
• Facilitate recruitment meetings when necessary
• Assists with planning New Lawyer Orientation for first-year Associates and Post-Clerks
• Leads the on-boarding process for fall associate class including extranet site collection and tracking of information and paperwork reimbursement for bar exam fees and relocation expenses facebook fielding questions; assists with coordination of orientation materials and first year training lunches
• Maintains applicant tracking and hiring statistics using LawCruit and FloRecruit databases ensuring accurate candidate file management

Human Resources:

• Audits and monitors PeopleSoft data for Washington DC attorneys to ensure accuracy and compliance
• Leads on-boarding process for all attorney new hires. Prepares new hire documentation including conflicts clearance relocation expenses and orientation schedules; collaborates with relevant departments to complete all pre-employment tasks and oversees the pre-onboarding platform
• Leads employment verifications and maintains personnel records for attorneys
• Supports the HR Manager in administering short-term disability long-term disability and Workers Compensation programs for attorneys
• Maintains office headcount reports attorney arrival/departure charts and related tracking documents
• Processes HR department invoices and ensures timely submission
• Contributes to HR projects and initiatives offering administrative and operational support
• Assists with arrangements for in-house training programs
• Leads the attorney offboarding processes ensuring proper documentation and communication
• Partners with the lateral recruitment team to onboard contract attorneys
• Audits attorney workflows in the HRIS system for employment transactions and administrative processes; addresses benefits and payroll inquiries and resolves paycheck discrepancies
• Maintains the HR Coordinator and Specialist Procedures Guide to ensure consistency and accuracy
• Assists with scheduling of the performance appraisal process for lawyers
• Performs additional duties as assigned to support Firm goals and maintains confidentiality on all sensitive matters

Education/Training/Certifications:

• Bachelors degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job
• 3 years of experience in the Legal Recruitment and On Campus Interviews or Development industry; at a private sector law firm preferred

Technical Skills:

• Proficiency in Microsoft Office products
• Experience with software tools such as PeopleSoft CE Manager and viDesktop; experience with comparable applicant-tracking databases (e.g. FloRecruit Symplicity and LawCruit) preferred; continuing-education tracking
• Proficiency in virtual platforms such as Microsoft Teams and WebEx

Performance Traits:

• Ability to multi-task take initiative prioritize work and meet deadlines strong service orientation attention to detail and accuracy; high degree of professionalism; ability to handle confidential and sensitive information with the appropriate discretion; excellent verbal written organizational and interpersonal skills
• Strong written and verbal communication skills able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
• Ability to work under pressure meet deadlines with shifting priorities
• Strong customer service skills able to anticipate needs and exercise independent judgment
• Strong attention to detail organizational skills and the ability to handle multiple projects
• Maintains confidentiality and exercises discretion
• Exercises solid strategic thinking and problem-solving skills