Program Assistant, Collective Impact Initiative (CII)

Antigonish - Canada

Monthly Salary: $ 45000 - 50000

Posted on: 12 days ago

Vacancies: 1 Vacancy

Job Summary

Position Title: Program Assistant Collective Impact Initiative
Department: StFX Centre for Aging and Disability Justice
Position Type: Casual/Part-time 12-Month Term with possibility of renewal
Salary Range: $45000-$50000 prorated (0.6FTE or 22.5 hours/week)
Posting Date: October 28 2025
Closing Date: Applications will begin to be reviewed November 7 2025. The position is open until filled.

St. Francis Xavier University is a top-ranking Canadian university focused on academic excellence innovation in teaching and research service to society and international outreach. The Centre for Aging and Disability Justice is a hub for research and public engagement on aging and disability justice. The Centre supports interdisciplinary community-partnered and first voice-led research that addresses critical policy issues with a focus on rural communities.

We invite applications for the following position: Program Assistant Collective Impact Initiative (CII). This initiative is building a rural community network to create sustain and promote age-friendly futures in Northeastern Nova Scotia. The Program Assistant will support the Program Manager with tasks related to the coordination communication and administrative functions of a Collective Impact initiative. The role is key to ensuring the smooth implementation of activities timely reporting and strong collaboration across working groups and community role will work closely with the CII Program Manager and Co-Directors.

This position is in-person on StFX campus with possibility of some work from home. Evening and weekend hours will be rare but may occasionally be required to support or participate in project-related events.

Duties and Responsibilities

Assist the Program Manager with planning and documenting meetings workshops and events
Prepare meeting notes briefing materials and presentation slides
Maintain contact lists shared drives and online collaboration platforms (e.g. Microsoft Teams SharePoint)
Support communication and collaboration among backbone staff working groups and community partners
Contribute to the development of newsletters website updates and social media communications
Assist with project activities such as asset mapping and developing training and educational materials
Engage with and support student assistants involved in the project
Support data collection organization and management for monitoring evaluation and learningpurposes
Support the preparation of progress reports and funder documentation
Maintain accurate records and assist with database management
Provide logistical support for community engagement sessions and partner convenings
Create surveys using software (e.g. Qualtrics) with the guidance of team members

Qualifications and Skills

Diploma or Bachelors degree in Social Sciences Community Development Public Policy Health studies or a related field
1-3 years experience in project coordination community engagement or administrative support
Strong organizational skills attention to detail and ability to manage multiple priorities
Strong ability to work as part of an interdisciplinary team as well as independently
Excellent time management skills
Excellent written and verbal communication skills
Experience developing presentations and reports
Experienced user of MS Office Suite (Word PowerPoint Excel Outlook Teams)
Background knowledge of community-engaged or multi-stakeholder projects is an asset
Knowledge of participatory approaches is an asset
Commitment to equity social justice and reconciliation

Application reviews will begin on November 7 2025. This position is open until filled. To express your interest in this role please send a cover letter describing your interest and relevant experiences and a resume or CV to the CII Co-Directors:

Dr. Katie Aubrecht Email:

Dr. Megan MacGillivray Email:

Only those selected for an interview will be contacted.

StFX is located in Mikmaki the ancestral and unceded territory of the Mikmaq People.

Our institution is committed to upholding the values of equity diversity inclusion and accessibility. We encourage applications from members of groups that have been historically disadvantaged and marginalized including Indigenous persons (especially Mikmaq) racialized persons (especially African Nova Scotians) persons with disabilities those who identify as women and/or 2SLGBTQIA and any others who would contribute to the diversity of our community. Please note that all qualified candidates are encouraged to apply; however applications from Canadians and permanent residents will be given priority.

We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process please contact People and Culture at or .

Position Title: Program Assistant Collective Impact InitiativeDepartment: StFX Centre for Aging and Disability JusticePosition Type: Casual/Part-time 12-Month Term with possibility of renewal Salary Range: $45000-$50000 prorated (0.6FTE or 22.5 hours/week)Posting Date: October 28 2025Closing Date: A...