Cataloging and Processing Archivist

Position Title: Cataloging and Processing Archivist.
Department: Acquisitions and Resource Management.
Classification: Exempt.
FTE: 1.0.
Work Schedule: The standard 40-hour work schedule is Monday - Friday 8:00 am - 5:00 pm; flexible work arrangements can be proposed and are subject to approval by HR and relevant supervisors.
Work Location: On Campus.
Salary Range: $56000 - $63000.

Essential Job Duties:

• Metadata creation.
  • Process or re-process existing archival holdings of college records manuscripts and audiovisual collections.
  • Produce and maintain finding aids name authority records and descriptive records in accordance with DACS and national and local input standards.
  • Research historical and biographical information relevant to each archival collection.
  • Maintain archival processing documentation.
  • Assist in the review and maintenance of the data in Collective Access.
  • Provide assistance with library special collections cataloging and authority control as directed.
• Processing and digitization.
  • Survey and process incoming acquisitions.
  • Work collaboratively with the college archivist to identify project scopes and priorities.
  • Advise on conservation strategies and priorities as necessary and re-house materials as directed and in accordance with best practices.
  • Recommend targets for digitization and assist in the loading of digital images to Elevator and Collective Access.
• General Responsibilities.
  • Participate in Library and IT Services and Bridge teams/working groups as assigned.
  • Attend all relevant Library and IT Services and Bridge meetings and functions scheduled during regular working hours.
  • Work collaboratively and in tandem with peers at Carleton College to ensure that work is not duplicated and that costs are contained or reduced.
  • Serve as a backup to other staff as needed and as requested by the supervisor.
  • Perform other duties as requested by the library leadership.
  • Promote services and represent the libraries and IT including creating media planning & working at events contributing ideas and helping the Events & Engagement Committee to make the libraries a welcoming place.
• Support respect and commit to embracing diverse backgrounds values and points of view to build a strong and inclusive community.
• Complete and meet deadlines for required training and performance management cycle.
• Perform other duties as assigned.

Supervision Received and Exercised:

• Reports to the Head of Acquisitions and Resource Management.
• This position does not supervise staff or student workers.

Required Qualifications:

• Education: Bachelors degree; coursework towards a graduate degree in library or archival science.
• Experience: 1 year professional experience entering and managing metadata with an archival collections management system such as Collective Access or a library management system such as Alma.
• Demonstrated knowledge of archival theory and practice including 1 year professional experience processing archival records and creating archival metadata.

Preferred Qualifications:

• Education: Masters degree in library and information science from a program accredited by the American Library Association with specialization in archival processing and cataloging.
• Experience: 3-5 years of professional experience (or extensive volunteer experience) working in an archival setting with a focus on collections processing and cataloging.

Desired Knowledge Skills and Abilities:

• Knowledge of and experience with creating archival finding aids using DACS LCSH LC Name Authorities and other applicable metadata standards and vocabularies.
• Knowledge of and experience creating and reviewing library catalog records using MARC and RDA.
• Ability to communicate effectively in both oral and written form.
• Ability to work effectively and patiently with students.
• Ability to continually prioritize the workload to determine what must be done first in order to complete work in a timely manner.
• Ability to work independently or with minimal supervision.
• Ability to pay attention to detail within the context of the big picture.
• Ability to process and handle confidential information with discretion.
• Ability and willingness to support respect and commit to embracing diverse backgrounds values and points of view to build a strong and inclusive community including faculty staff students and constituents.

Prerequisites:

• Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks reference checks verification of work history verification of any required academic credentials licenses and/or certifications a motor vehicle check verification of DOT certification a credit check employment eligibility verification and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.

Disclaimer:

• This position may require you to report early stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
• This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College with or without prior notice.
• Review of applications begins immediately and continues until the hire is complete. We accept only online applications.