Project Coordinator

The Project Management Office (PMO) provides LLNL with engineering design estimating construction demolition and project management services. PMO provides infrastructure services to enable cutting-edge research and development in the areas of defense technologies global security laser science bioscience and more. PMO offers cradle to grave infrastructure services to achieve reliable delivery of completed projects with priority on safety collaboration and a workforce working toward our shared vision.

We have an opening for a full-time Project Coordinator to administer organize and ensure that multiple types of infrastructure construction projects are completed on time and meet high quality standards.  The selected candidate will work closely with our Project Management team to achieve various project goals and objectives and will perform various tasks like maintaining project budgets and documentation along with various administrative duties. We are looking for someone with excellent time management and communication skills as they will be collaborating with clients and internal teams to deliver results on deadlines. This position is in the Project Management Office (PMO).

This position will be filled at either the E01.1 or E01.2 level based on skills knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if selected at the higher level.

You will

• Coordinate efforts for project managers to ensure action items are added tracked and reported out on a regular basis.
• Assist in the coordination quality and consistency of baseline changes for PMO projects by coordinating high level institutional approvals ensuring that the requested changes are compliant with change control policies and procedures.
• Review monthly data/reporting and coordinate with project teams to make corrections as required.
• Assist in preparing graphic presentations and information regarding estimating cost schedule and earned value data for meetings and reports.
• Gather and analyze data to evaluate requirements and specifications to ensure accuracy in quality control documentation and process flow.
• Assist in the development of project management documents such as monthly and ad hoc reports decision memos external responses and action items.
• Participate in project design meetings propose improvements and help develop solutions if necessary.
• Plan and manage team goals and project schedules including communicating with clients to identify and define project requirements scope and objectives.
• Coordinate current projects with all team members to keep workflow on track.
• Manage project-related paperwork by ensuring all necessary materials are current properly filed and stored.
• Prepare project correspondence review project proposals memos meeting minutes and emails.
• Adhere to budget by monitoring expenses and implementing cost-saving measures.
• Perform other duties as assigned.

In Additional at the E01.2 level

• Utilize knowledge of Project Management principles to research gather and analyze information (e.g. budget duration scope justification and deferred maintenance) to be used in complex reporting documentation audits and presentations to Division Department and Directorate senior management.
• Create specialized reporting of project status used by multiple tiers of management in the form of regular updates and institutional portfolio budget cost tracking reports charts and graphs.  
• Independently address areas of concern with appropriate follow-up to project managers or PM Department Head.
• Conduct assessments of current processes identify improvement opportunities and participate in defining automating and improving new and existing business processes and workflows.

Qualifications :

• Ability to obtain and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
• Associate degree in Business Administration or equivalent combination of education and related experience.
• Experience with project management and applying related practices standards and processes.
• Experience coordinating workflow activities in a dynamic work environment and ability to meet deadlines and manage changing priorities.
• Experience effectively applying good judgment discretion and problem-solving skills to identify solutions and resolve issues.
• Ability to work as part of a multidisciplinary team in a technical support environment collaborating with others and recommending process improvements.
• Effective organizational skills customer support task prioritization attention to detail accuracy and follow through.
• Ability to effectively communicate verbally and in writing on project and process activities as well as assist in the in the facilitation of business process improvements.
• Demonstrated ability to plan work and coordinate with peers and customers on tasks requiring their collaboration.

In Addition at the E01.2 level

• Bachelors degree in Business Administration or equivalent combination of education and related experience.
• Advanced experience using Microsoft Office tools for spreadsheets word processing and graphics necessary in developing and implementing specialized reports.
• Proficiency in working effectively as part of a multi-disciplinary team in a technical support environment and ability to use discretion and problem-solving skills to resolve issues.
• Experience gathering analyzing evaluating and interpreting data for purposes of documenting functional needs and constraints.

Qualifications We Desire

• Knowledge of Project Management principles: cost scheduling estimating.
• Knowledge of earned value reporting software tools such as MS Project.
• Strong working knowledge of Microsoft Office Suite more specifically SharePoint and PowerPoint.

Additional Information :

#LI-Hybrid

Position Information

This is a Career Indefinite position open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory

• Included in 2025 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit  Clearance

  This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

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  Remote Work :

  No

  
  

  Employment Type :

  Full-time