Scientific Event Support Associate Manager Allergan Aesthetics

Roma - Italy

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Stakeholders:

External: AIFA Scientific Societies ECM Providers Congress Secretariats Public Entities and Affiliated Healthcare Institutions Healthcare Professionals Agencies Congress Service Providers Congress Centers.

Internal: OEC Legal Regulatory Medical Marketing Commercial Staff Functions Training HR Public Affairs Field Force Finance Transparency Team.

Key Responsibilities:

Comprehensive supervision of scientific events management (congresses national and international events ECM and NON-EMC AbbVie-organized events): from planning budgeting supplier contracting on-site execution emergency management to post-event follow-up including outcome analysis and preparation of periodic reports for management. Work closely with the Business Support Team and ensure Compliance mindset.
Supervision and monitoring of the HCP engagement process including certification of invoices as required by procedures; review of BJF supporting documentation and contracts upon request from Business Support in case issues arise during process management; direct interaction with internal and external audits; conducting briefing and debriefing meetings with Initiators Business Support and other relevant functions; and preparation of ACIF documentation for NON RCI reporting.
Share with OEC all NON RCI for AA Business for Scientific Events and HCPs engagement each Quarter.
Compliance and document validation management: ensuring full compliance of all contractual documentation and processes with current regulations the Farmindustria Code of Ethics company policies and internal procedures with constant updates based on applicable laws and regulations.
Authorization process management and relations with regulatory bodies (AIFA): ensuring the correct request validation and signature of applications for ministerial authorizations within the procedural deadlines.
Risk Management: identifying risk areas in event sponsorship processes implementing monitoring and effectively executing control measures required by Model 231/01 including MLOR participation and case management.
Coordination and liaison with ECM providers congress secretariats and internal/external stakeholders for timely collection and management of all necessary documentation (contracts authorizations compliance).
Centralized stakeholder management (public and private entities HCPs): maintaining and updating databases in compliance with privacy regulations supervising and controlling invitations and ensuring compliance checks for all events in Italy and abroad.
Transparency monitoring processes: ensuring correct management updating and documentation compliance regarding transfers of value to HCPs and Healthcare Organizations in accordance with the EFPIA Code on Transparency.
Supervision of procurement processes and third-party compliance vendors: overseeing adherence to procurement procedures and company policies in supplier selection and management (initial screening ADCT SET enhanced due diligence).
Support and preparation for internal/external audits ensuring availability of all required documents and full compliance with company policies and regulations.

Qualifications :

Requirements:

Preferably a degree in Economics or an equivalent educational background.
Proven experience in organizing national and international events preferably in the pharmaceutical sector (at least five years).
Leadership: Proven experience in people management (at least five years).
Ability to plan and organize congress events identifying objectives and priorities managing processes and organizing resources.
Knowledge of commercial contract management is relevant to the market sector.
Strong team orientation with both internal and external stakeholders with a keen ability to build positive relationships.
Excellent negotiation skills and a strong aptitude for interpersonal relations.
Problem Solving: Analytical methodical and proactive approach to problem solving.
Spoken and written English proficiency at least at B1 level.

Additional Information :

AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more visit & Puerto Rico applicants seeking a reasonable accommodation click here to learn more:

Work :

Employment Type :

Full-time

Stakeholders:External: AIFA Scientific Societies ECM Providers Congress Secretariats Public Entities and Affiliated Healthcare Institutions Healthcare Professionals Agencies Congress Service Providers Congress Centers.Internal: OEC Legal Regulatory Medical Marketing Commercial Staff Functions Traini...

Stakeholders:

Internal: OEC Legal Regulatory Medical Marketing Commercial Staff Functions Training HR Public Affairs Field Force Finance Transparency Team.

Key Responsibilities:

Comprehensive supervision of scientific events management (congresses national and international events ECM and NON-EMC AbbVie-organized events): from planning budgeting supplier contracting on-site execution emergency management to post-event follow-up including outcome analysis and preparation of periodic reports for management. Work closely with the Business Support Team and ensure Compliance mindset.
Supervision and monitoring of the HCP engagement process including certification of invoices as required by procedures; review of BJF supporting documentation and contracts upon request from Business Support in case issues arise during process management; direct interaction with internal and external audits; conducting briefing and debriefing meetings with Initiators Business Support and other relevant functions; and preparation of ACIF documentation for NON RCI reporting.
Share with OEC all NON RCI for AA Business for Scientific Events and HCPs engagement each Quarter.
Compliance and document validation management: ensuring full compliance of all contractual documentation and processes with current regulations the Farmindustria Code of Ethics company policies and internal procedures with constant updates based on applicable laws and regulations.
Authorization process management and relations with regulatory bodies (AIFA): ensuring the correct request validation and signature of applications for ministerial authorizations within the procedural deadlines.
Risk Management: identifying risk areas in event sponsorship processes implementing monitoring and effectively executing control measures required by Model 231/01 including MLOR participation and case management.
Coordination and liaison with ECM providers congress secretariats and internal/external stakeholders for timely collection and management of all necessary documentation (contracts authorizations compliance).
Centralized stakeholder management (public and private entities HCPs): maintaining and updating databases in compliance with privacy regulations supervising and controlling invitations and ensuring compliance checks for all events in Italy and abroad.
Transparency monitoring processes: ensuring correct management updating and documentation compliance regarding transfers of value to HCPs and Healthcare Organizations in accordance with the EFPIA Code on Transparency.
Supervision of procurement processes and third-party compliance vendors: overseeing adherence to procurement procedures and company policies in supplier selection and management (initial screening ADCT SET enhanced due diligence).
Support and preparation for internal/external audits ensuring availability of all required documents and full compliance with company policies and regulations.

Qualifications :

Requirements:

Preferably a degree in Economics or an equivalent educational background.
Proven experience in organizing national and international events preferably in the pharmaceutical sector (at least five years).
Leadership: Proven experience in people management (at least five years).
Ability to plan and organize congress events identifying objectives and priorities managing processes and organizing resources.
Knowledge of commercial contract management is relevant to the market sector.
Strong team orientation with both internal and external stakeholders with a keen ability to build positive relationships.
Excellent negotiation skills and a strong aptitude for interpersonal relations.
Problem Solving: Analytical methodical and proactive approach to problem solving.
Spoken and written English proficiency at least at B1 level.

Additional Information :

AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more visit & Puerto Rico applicants seeking a reasonable accommodation click here to learn more:

Work :

Employment Type :

Full-time

Key Skills

Marketing
Catering
Organizational skills
Hospitality Experience
Management Experience
HubSpot
Event Planning
Events Management
Project Management
Event Marketing
Leadership Experience
negotiation

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About Company

AbbVie

AbbVie is a global biopharmaceutical company focused on creating medicines and solutions that put impact first for patients, communities, and our world. We aim to address complex health issues and enhance people's lives through our core therapeutic areas: immunology, oncology, neuro ... View more

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