Internal Candidates Only Program Assistant Fixed Term January 6, 2027

Vancouver - Canada

Hourly Salary: $ 24 - 25

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

ONLY ACCEPTING INTERNAL CANDIDATES

MOSAIC operates on traditional and unceded Coast Salish Territories the ancestral lands of the sḵwxwú7mesh selílwitulh xʷməθkʷəyəm qiqéyt scəwaθən məsteyəx kʷikʷəƛəm qicəy qʼʷa:nƛʼən SEMYOME Sólh Téméxw (Stó:lō) Stzuminus WSÁNEĆ and Matsqui nationswhere we are privileged to carry out our mission.

WHY YOU SHOULD WORK WITH US:

MOSAICis one of Canadas largest settlement non-profit organizations. Our newcomer services change the lives of immigrants refugees and individuals from diverse backgrounds in Greater Vancouver and throughout BC. Since 1976 MOSAIC has worked to strengthen communities by advocating for positive changes and supporting newcomers in building their new lives in Canada. As an employer we are committed to fostering a diverse and inclusive workplace where employees can trust that their skills and contributions are valued. We advocate for and promote equitable employment opportunities for women Indigenous Peoples people with disabilities persons of diverse sexual orientation gender identity or expression (2SLGBTQI) and racialized individuals. We have been recognized in the2019 List of Best Workplaces in Canada (100-999 employees) the 2020 list of Best Workplaces Managed by Womenand 2021 List of Best Workplaces in Canada(100-999 employees) by the Great Place to Work Institute. Our employees benefit from many diverse perspectives taking part in training opportunities for career growth.

Today the organization engages and serves over 26000 clients per year at 47 service and community locations in Greater Vancouver through a wide range of high-quality settlement and integration programs including services geared towards youth and family interpretation and translation language and workplace training counselling and employment. As a certified living wage employer and a CARF-accredited organization MOSAIC is among the countrys largest immigrant-serving organizations and enjoys a superb reputation a solid financial position and a hugely compelling mission.

JOIN OUR TEAM!

We are looking for a motivated Program Assistantto join our Family & Settlement Programs team! Not sure if youre 100% qualified We encourage you to apply anyway! MOSAIC is an equal opportunity employer. We encourage people from all backgrounds spaces and abilities to apply.

POSITION FUNCTION:

The Community Action Plan for Children (CAPC) and Building Blocks Vancouver (BBV) Program Assistant provides support for the Coordinator Manager and staff and clients through delivery of administrative and clerical assistance marketing support research writing and analysis functions.

KEY DUTIES AND RESPONSIBILITIES:

Coordinate the flow of information internally and externally
Answer and initiate email fax and other correspondence;
May do data entry word processing spreadsheets and presentations;
Enter/record financial and other data; may code and obtain relevant approvals for invoices;
May document and maintain client activities in databases or document and collect data to produce contractual reports or statistics for funders.
May order/purchase supplies (office program event);
Code and process invoices and submit to finance
Schedule in person or virtual meetings and/or events and provide administrative support as required;
May produce and format department forms manuals and/or presentation material
Supports clients through registration record maintenance reporting information and referrals and assists with staff or volunteer onboarding and orientation as needed.
Participate in meetings as appropriate for the positions role in those meetings;
Backfill and support members of the team as needed;
May participate in the evaluation of the program or project; assists with administration of feedback surveys;
Promote the program or project to interested clients; answer client questions both in-person and by email regarding registration; refer complex questions to the manager for follow-up;
Maintain a welcoming inclusive family-friendly environment that provides safety and security for children parents/care-givers and the community;
As requested liaise with internal and external contacts.
May provide general orientation to the facilities for clients/community partners/stakeholders both in person and over the phone.
May assist staff to plan special events for clients and act as a central contact for special events.
Participate in partnership departmental all-staff and relevant community meetings in-service training and other training.

QUALIFICATIONS:

Strong communication skills
Strong attention to detail
Strong organization skills
Familiarity with OCMS
Familiarity with Microsoft Office programs and apps
Keyboarding speed of 45-55 wpm an asset
English communication skills other languages an asset
Completion of secondary school and completion of a one-or two-year college or other program for administrative assistants
2 years of experience in comparable role
Current satisfactory Criminal Record Check
Able to work weekends or evenings if required

COMPENSATION: $24.82 to $25.70 per hour

HOURS: 35 hours per week; fixed term until January 6 2027

The successful Candidate must be able to commute to the Boundary office 5575 Boundary Rd

The successful candidate may be permitted to work a hybrid work model (combination of in-office and remote work).

Start date: January 7 2026

BENEFITS:

A competitive benefits package is provided with contracts of at least 1 year in length and which offer a minimum of 17.5 hours of work per week.

DEADLINE:by 4:30 pm Tuesday November 4 2025

IMPORTANT NOTES:

MOSAIC is an equal-opportunity employer. We encourage people from all backgrounds spaces and abilities to apply.
Before applying you must be legally permitted to work in Canada through citizenship or permanent resident status. If you have a work permit please ensure that it allows you to work for the duration of this position.
We are committed to creating a safe and healthy working environment for our employees. MOSAIC employees are expected to adhere to several policies and procedures such asRight to a Respectful WorkplaceandCode of Conduct.As of September 18 2023MOSAICs HSS-21 COVID-19 Vaccination Policy is currently suspended. Therefore until further notice employees are no longer required to provide a proof of vaccination. However should circumstances change and MOSAIC deems it necessary to reinstate such Policy in order to ensure a safe workplace MOSAIC reserves the right to require employees to provide proof of full vaccination against COVID-19 in order to be eligible to continue performing their work duties.

Required Experience:

Junior IC

ONLY ACCEPTING INTERNAL CANDIDATESMOSAIC operates on traditional and unceded Coast Salish Territories the ancestral lands of the sḵwxwú7mesh selílwitulh xʷməθkʷəyəm qiqéyt scəwaθən məsteyəx kʷikʷəƛəm qicəy qʼʷa:nƛʼən SEMYOME Sólh Téméxw (Stó:lō) Stzuminus WSÁNEĆ and Matsqui nationswhere we are privi...