Executive Assistant – Front Office

Join our team and make an impact in a fast-paced client-facing environment. As an Executive Assistant you will play a key role in supporting our front office leaders ensuring seamless operations and exceptional client service. This is an opportunity to grow your career in a global bank develop your skills and work alongside talented professionals. If you are service-minded organised and fluent in Polish and English we encourage you to apply.

As an Executive Assistant in our Commercial and Investment Banking team you will provide high-level administrative support to senior leaders manage complex cross-time zone calendars and coordinate travel arrangements. You will be the first point of contact for clients representing the bank with professionalism and confidence. This role offers the chance to develop within a corporate international environment and contribute to the success of our team.

Job Responsibilities:

• Manage complex and heavy calendars across multiple time zones for senior leaders
• Coordinate domestic and international travel arrangements including itineraries visas and accommodation
• Act as a primary point of contact for clients handling calls and correspondence in a professional manner
• Support hospitality and client service activities ensuring a positive experience for all visitors
• Prepare and review documents presentations and reports for executive meetings
• Liaise with internal and external stakeholders to ensure effective communication and workflow
• Organise and support client events and meetings
• Maintain confidentiality and discretion at all times
• Assist with ad hoc administrative tasks as required
• Demonstrate a proactive approach and willingness to learn and grow within the role
• Represent the bank confidently in front office settings

Required Qualifications Capabilities and Skills:

• Experience as an Executive Assistant in an international and corporate environment
• Fluent in Polish and English with excellent written and verbal communication skills in both languages
• Strong organisational skills and attention to detail
• Ability to manage complex calendars and travel arrangements across multiple time zones
• Service-minded approach with a focus on hospitality and client care
• Professional demeanour and ability to confidently interact with clients and stakeholders
• Willingness and ability to work full-time in the office

Preferred Qualifications Capabilities and Skills:

• Experience supporting front office leaders in financial services
• Previous exposure to client-facing roles
• Familiarity with digital tools for calendar and travel management
• Demonstrated ability to grow and develop within a role
• Experience organising client events or meetings
• Ability to work independently in a fast-paced environment
• Positive attitude and eagerness to contribute to team success