Academic Advisor (0085791)

Honolulu, HI - USA

Monthly Salary: Not Disclosed

Posted on: 19 days ago

Vacancies: 1 Vacancy

Job Summary

Description

Title: Academic Advisor (Office of Student Services)
Position Number: 0085791
Hiring Unit: School of Nursing and Dental Hygiene
Location: Manoa Campus / Honolulu
Date Posted: October 29 2025
Closing Date: November 20 2025
Band: B
Minimum Monthly Salary: Salary Schedules and Placement Information
Full Time/Part Time: Full-Time 100%
Temporary/Permanent: Permanent

Other Conditions:
This position will support the operations of the University of Hawaii at Manoa School of Nursing and Dental Hygiene (SONDH) Office of Student Services and is expected to begin approximately December 2025 or as mutually acceptable. Renewal of appointment is dependent on performance program needs and/or availability of funds. To know more about the UH at Manoa SONDH go to: and Responsibilities:

** Manages day-to-day operations of the Graduate Nursing Program; MS and PhD in Nursing.
** Advises prospective students on pre-admission requirements course selection for each semester special equipment and connectivity requirements needed for online courses and develop and maintain tracking system for ongoing follow-up.
** Develops and maintains various student databases on recruitment trends; enrollment graduation attrition; personnel data; and resources marketing.
** Works with Graduate Division to assist potential students with the admission process.
** Develops and maintains databases for program such as curriculum program evaluation and reports.
** Develops and implements various informational and recruitment materials including those hosted on the school web site.
** Writes and produces reports; collects and analyzes research data; drafts correspondence for the Program Directors on matters related to the project.
** Works with the Marketing Manager in the development and execution of marketing materials and plans; conducts recruitment presentations to community agencies at both local and national conferences.
** Coordinates activities with internal and external organizations including prospective student informational sessions admissions interviews new student orientation workshops and mentoring sessions and pre-licensure completion recognition which may require working outside of normal business hours including evenings weekends and/or holidays.
** Plans and coordinates special consultant visits.
** Coordinates admissions process including the intake of applications inputting applications into the system completing first review of applications to ensure requirements are met creating admission grids for faculty review and process acceptances.
** Manages and responds to all recruitment inquiries.
** Monitors timetables for program activities including processes for admissions scholarships registration and program completion.
** Monitors student progression and matriculation.
** Assists and coordinates scholarships/grants/internships.
** Monitors and assists students in establishing affiliation agreements with clinical/outside agencies.
** Collaborates with UH Outreach College Graduate Division UH Admissions and Records Graduate Chair Program Directors and Office of Student Services Director in facilitating and resolving student enrollment issues.
** Works with UH Outreach College to ensure accurate completion of all Memorandum of Understandings and personnel documents.
** Plans and coordinates meetings attends meetings and conferences on recruitment techniques and other new methodologies.
Updates and maintains program web pages catalogs and student handbook.
Keeps abreast of changes in program admissions policies and procedures.
** Provides administrative and fiscal support to the Program Directors.
Supervises graduate or student assistants relating to program.
Other Duties As Assigned.
(**) Denotes Essential Functions

Minimum Qualifications:

Possession of a baccalaureate degree in education business healthcare or related field and three (3) year(s) of progressively responsible professional experience with responsibilities for health management project coordination and/or academic advising; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
Considerable working knowledge of principles practices and techniques in the area of health management academic advising or project management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.
Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with health management academic advising or project management.
Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.
Excellent organizational skills able to multi-task and meet deadlines.
Demonstrated ability to exercise good judgment professionalism problem-solving and communication skills with a high standard of customer service when responding to complex and demanding situations inquiries or complaints.
Demonstrated proficiency in the use of Microsoft Office applications like Excel Word and Outlook including the capability to efficiently input and manage data within a professional database system or related programs.
Demonstrated knowledge and understanding of FERPA and HIPAA regulations and willingness to obtain university certification in relevant regulations.
Able to work outside of normal business hours including evenings weekends and/or holidays.

Desirable Qualifications:

Masters degree in Nursing or Business Administration or Student Counseling.
Work experience in student counseling or academic advising.
Work experience in a student services environment in a higher education setting.
Experience in an academic support environment.
Experience with University of Hawaii policies and procedures and student information systems.

To Apply:
Click on the Apply button on the top right corner of the screen and attach the required documents. Applicants must submit the following:

Cover letter expressing interest in the position and how you satisfy the minimum and desirable qualifications;
Current resume;
Names and contact information (including email address) of three (3) professional references;
Copy of official transcripts. The original official transcripts will be required at the time of hire.

NOTE:Application will not be considered if NEOGOV Online application is incomplete or any of the required documents are not included or are unreadable. If this is your first time applying for a position using NEOGOV please create a new account..

Inquiries:
Corie O. Fulgencio-Arre HR Specialist;

EEO Clery Act ADA

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit:
is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or adpaper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act(ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link:
Experience:

Unclear Seniority

DescriptionTitle: Academic Advisor (Office of Student Services)Position Number: 0085791Hiring Unit: School of Nursing and Dental HygieneLocation: Manoa Campus / HonoluluDate Posted: October 29 2025Closing Date: November 20 2025Band: BMinimum Monthly Salary: Salary Schedules and Placement Information...