Administrative Support Specialist

Coppell, TX - USA

Monthly Salary: Not Disclosed

Posted on: 21 days ago

Vacancies: 1 Vacancy

Job Summary

Administrative Support Specialist (Temporary Assignment)

Full-Time Onsite 16-Week Assignment

We are seeking a detail-oriented and proactive Administrative Support Specialist to provide temporary support for a high-volume office environment. This role ensures smooth daily operations assists with special projects and provides administrative records and customer support.

The ideal candidate is organized professional and comfortable working with confidential information and multiple stakeholders in a fast-paced setting.

Schedule

Monday Friday 40 hours per week
Approx. 16-week assignment (subject to change based on business needs)

Key Responsibilities

Administrative & Customer Support

Greet and assist visitors and internal staff in a professional welcoming manner
Answer phone calls and emails route inquiries and provide timely responses
Prepare and format letters reports and business documents using established templates
Manage office supplies incoming/outgoing mail and general administrative tasks
Coordinate logistics for meetings and events including scheduling ticket purchasing and catering/meal arrangements

Financial & Purchasing Support

Assist with processing vendor invoices and preparing purchase orders
Support purchase card expense reconciliation and collect required receipts/documentation

Records & Program Support

Support document filing retention and data entry in internal record-management systems
Process official documents and maintain accurate digital and physical files
Assist with scheduled document destruction following compliance guidelines
Provide administrative support for special programs and events including tracking documentation and post-event tasks

Additional Responsibilities

Assist with ad-hoc administrative tasks to support office efficiency and workflow
Maintain confidentiality and provide excellent customer service at all levels

Qualifications

High school diploma or GED required
2 years administrative or clerical experience in a professional office setting
Experience with document management and data entry
Familiarity with invoice processing purchase orders or expense reconciliation preferred
Proficiency in Microsoft Office (Word Excel Outlook); ability to learn new systems quickly
Strong written and verbal communication skills
Ability to manage multiple priorities and deadlines

Compensation & Benefits:

$23/hour - $28/hour DOE paid weekly on Fridays.
Eligible for benefits including: Dental Vision Short- & Long-Term Disability Voluntary Life & AD&D Accident Critical Illness Hospital Indemnity Health Advocate EAP Health Equity Commuter Benefits ZayZoon and 401(k).

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws

Administrative Support Specialist (Temporary Assignment) Full-Time Onsite 16-Week Assignment We are seeking a detail-oriented and proactive Administrative Support Specialist to provide temporary support for a high-volume office environment. This role ensures smooth daily operations assists with sp...