Mission & Outreach Administrative Assistant

Position Summary:

The Mission and Outreach Administrative Assistant is responsible for working with Mission & Outreach Pastor for assisting in the planning organizing and execution for annual centrally-driven outreaches (examples Halloween Christmas and SERVE days). Also will assist with the administration of Short Term Mission Operations.

General Responsibilities:

The Manna Church exists to glorify God by equipping His people to change their world. As a Manna Church Staff member you are to assist in this vision by embodying the values and culture of Manna Church by engaging within the local church tithing living a lifestyle consist with our bylaws and by modeling SERVE - See and Shape the Future Engage and Develop Others Reinvent Continually Value Results and Relationships and Embody the Values.

Essential Duties and Responsibilities:

• Return all communications within 24 hours (1 business day)
• Ensure Paylocity is up to date
  • This includes recording your own hours (if applicable) approving your shifts by the 5th and 20th of each month and requesting leave in a timely manner.
• Work with the Central Outreach Director to provide administrative support for the planning organizing and execution of CentralOutreaches.
• Maintain prepare and submit receipts and requisitions for credit card purchases for the Mission and Outreach Pastor and the Central Outreach Director.
• Request and reconcile cash advances for the Missions and Outreach Pastor.
• Submit requisitions for checks for the Missions and Outreach Pastor.
• Ordering signage giveaways banners supplies and SERVE t-shirts for Central Outreaches with the Creative Department via Graphics and Marketing request.
• Create and Manage signups in RockRMS for Central Outreaches.
• Manage email Return all communications within 24 hours (1 business day) and forward any emails to the Missions and Outreach Pastor and Central Outreach Director as appropriate.
• Manage and Report Gospel Touch forms.
• Work closely with Outreach & Missions Pastor And Central Outreach Director to ensure project deadlines are met for Outreach Major events.
• Amazon Business ordering for Sites and Outreach Major events
• Assist with administrative operation of Short Term Mission(STM) Operations to include: Monthly Stripe Report Quarterly Ministry Partner Engagement and STM Team Leader assistance as needed.
• Work in the receptionist lunch rotation.

Required Meetings

• Staff Chapel
• All Staff Meetings
• Administrative Assistants Monthly Meetings
• Staff Mentoring as directed

Key software requirements:

• Google Mail/Apps/Docs
• Asana
• ROCK-RMS
• Allworx Phone and System
• Paylocity
• SAGE
• GoMethod

Spiritual Requirements:

• Regular involvement in Manna Church activities and events.
• Signed acknowledgement of Manna Churchs Statement of Faith
• Signed acknowledgement to policies and procedures as stated in Manna Churchs employee handbook.
• Living out the spiritual principles outlined in the Employee Handbook; participation in a small group; attending worship services; involvement in outreach; following Christ personally and passionately; sexual purity.