Office Manager

Budapest - Hungary

Monthly Salary: Not Disclosed

Posted on: 30-10-2025

Vacancies: 1 Vacancy

Job Summary

As an Office Manager you will play a pivotal role in ensuring the operations run smoothly by coordinating office supplies managing vendor relationships and overseeing administrative activities. Additionally you will support the Country Manager and ensure effective communication administration and adherence to security health and safety policies within the workplace.

Day-to-Day Office Activities: Ensures smooth running of the day-to-day office activities
Facility Maintenance: Oversee the maintenance of the facility; Coordinate repairs and renovations
Space Planning: Plan and optimize the use of available space; Manage space allocations
Supplier/Vendor Management: Manage office suppliers and vendors; Handle contract negotiations and management;
Office Administration: Coordinate the purchase of office supplies; Manage office equipment in collaboration with IT Infrastructure services; Organize meetings and events.
Budget Management: Develop and manage the facility budget.
Record Keeping: Maintain accurate records related to facility maintenance repairs and expenses.
Health and Safety Compliance: Ensure compliance with health and safety regulations.
Security Management: Oversee security measures to protect the facility employees and assets; Manage access control and surveillance systems.
Business Trip Support: Provide support for business trips including hotel and flight bookings; Prepare supportive business trip documentation and reporting for Accounting.
Administrative Support: Provide administrative support to the Country Manager; Prepare and maintain various administrative reports as required by the Country Manager.
Car Fleet Management: Planning and placing car orders; Handover and takeover of cars
Business Cell Phone Management: Planning and placing cell phone orders; Handover and takeover of cell phones
SOP Updates: Keeping concerning local SOPs and policies up-to-date

Qualifications :

College or university degree or an equivalent combination of education training and experience that presents the required knowledge skills and abilities
2 years of administrative experience as an Office Manager
Full working proficiency in English and Hungarian
Proficiency in MS Office (Word Excel & PowerPoint)
Experience in an international company is a plus
Experience with facility management is a plus
Strong communication and organizational skills
Problem-solving skills ability to multi-task take initiative and act proactively
Discreet trustworthy and able to manage confidential information

Additional Information :

If you feel it is time to make your skills and knowledge visible within a growing company with true focus on its people then PSI is the right choice for you.

Remote Work :

Employment Type :

Full-time

Day-to-Day Office Activities: Ensures smooth running of the day-to-day office activities
Facility Maintenance: Oversee the maintenance of the facility; Coordinate repairs and renovations
Space Planning: Plan and optimize the use of available space; Manage space allocations
Supplier/Vendor Management: Manage office suppliers and vendors; Handle contract negotiations and management;
Office Administration: Coordinate the purchase of office supplies; Manage office equipment in collaboration with IT Infrastructure services; Organize meetings and events.
Budget Management: Develop and manage the facility budget.
Record Keeping: Maintain accurate records related to facility maintenance repairs and expenses.
Health and Safety Compliance: Ensure compliance with health and safety regulations.
Security Management: Oversee security measures to protect the facility employees and assets; Manage access control and surveillance systems.
Business Trip Support: Provide support for business trips including hotel and flight bookings; Prepare supportive business trip documentation and reporting for Accounting.
Administrative Support: Provide administrative support to the Country Manager; Prepare and maintain various administrative reports as required by the Country Manager.
Car Fleet Management: Planning and placing car orders; Handover and takeover of cars
Business Cell Phone Management: Planning and placing cell phone orders; Handover and takeover of cell phones
SOP Updates: Keeping concerning local SOPs and policies up-to-date

Qualifications :

College or university degree or an equivalent combination of education training and experience that presents the required knowledge skills and abilities
2 years of administrative experience as an Office Manager
Full working proficiency in English and Hungarian
Proficiency in MS Office (Word Excel & PowerPoint)
Experience in an international company is a plus
Experience with facility management is a plus
Strong communication and organizational skills
Problem-solving skills ability to multi-task take initiative and act proactively
Discreet trustworthy and able to manage confidential information

Additional Information :

If you feel it is time to make your skills and knowledge visible within a growing company with true focus on its people then PSI is the right choice for you.

Remote Work :

Employment Type :

Full-time

Key Skills

Office Manager Experience
Microsoft Office
Management Experience
QuickBooks
Accounting
Office Experience
Dental Office Experience
Payroll
Administrative Experience
Eaglesoft
Human Resources
Bookkeeping

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About Company

PSI CRO

PSI is a leading full-service global Contract Research Organization whose key strength is predictable patient enrollment across multiple therapeutic areas. PSI is known in the industry as a CRO focused on on-time project delivery. This is achieved through investing substantial effo ... View more

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