Clerical Assistant I

Union: Non-union
Number of vacancies: 1
Site: Princess Margaret Cancer Centre
Department: Data & Analytics
Reports to: Health Records Manager
Hours: 37.5 hours per week
Status: Temporary Full-Time
Closing Date: November 12 2025

Position Summary

Reporting to the Supervisor of Health Records the CLERICAL ASSISTANT I provides clerical support services including:

• Updating information files and documents on an on-going basis
• Assisting with indexing organizing archiving and purging files and/or documents as assigned following established policies and procedures
• Daily processing of clinical documentation - prepping scanning and indexing  
• Daily pick up of charts at various units across Toronto General and Princess Margaret sites
• Daily monitoring of shared health records inbox
• Processing of inactive patient charts for scanning
• Performing other related duties as required

Qualifications :

• Completion of College certificate in related field preferred
• Six (6) months recent related experience
• Experience with terminal digit filing systems scanning software and chart tracking applications preferred
• Familiarity with policies and procedures related to Health Records especially those concerning privacy and patient confidentiality
• Good organizational and time management skills
• Good communication team work and customer service skills
• Ability to perform routine work independently
• Moderate lifting pulling pushing stretching or physical activity required as related to processing paper charts
• Experience in a Microsoft Office software environment required
• Experience working in a health care environment preferred 
• Knowledge of the Epic HIS an asset

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Contract