Administrative Coordinator III

Student Health Services Administration:

UCF Health - Student Health Services (SHS) provides various primary and specialty care services to help keep students faculty and staff at their optimum health. The Health Center is located on the Main Campus and satellite clinics are located at the Health Sciences and Downtown campuses. Our services are designed with students faculty and staff needs in mind. Become a part of our committed UCF Student Health Team as an Administrative Coordinator III and deliver outstanding care to our community.

The Opportunity:

UCFs College of Medicine Student Health Services department is currently accepting applications for Administrative Coordinator III. This position will provide high-level confidential support to the Executive Director. This is a critical role responsible for managing administrative duties and assignments for the Director requiring strong organizational skills and the ability to build effective working relationships with faculty staff providers and students across the university.

Responsibilities:

Administrative Support:

• Provide independent confidential administrative support to the Student Health Services (SHS) Executive Director.

• Serve as the primary point of contact between the Director and internal/external stakeholders institutional departments and the public.

• Manage and maintain the Directors active calendar including day-to-day scheduling long-term management of meetings teleconferences and priority prioritization.

• Screen and direct all incoming calls; compose and prepare confidential correspondence emails memos and travel documentation.

• Transcribe and distribute minutes for the Executive Council meetings and assist the Medical Director with limited scheduling and meeting preparation as needed.

• Coordinate administrative activities and communication between the Director and direct reports.

Operational Oversight and Compliance:

• Serve as a member of the Executive Council and contribute to high-level decision-making.

• Provide oversight of administrative files personnel records and job descriptions to ensure continuous compliance with AAAHC standards and SHS policies/procedures.

• Balance conflicting priorities manage workflow and ensure the timely completion of essential projects to meet critical deadlines.

• Manage and audit SHS timekeeping assisting supervisors with reviewing and submitting accurate timesheets by established deadlines and editing entries for unmatched time or leave records.

• Aid in the review and revision of SHS policies and procedures to maintain AAAHC compliance.

• Maintain a working knowledge of and ability to interpret policies and procedures of the University Board of Trustees AAAHC and other relevant departments.

• Manage the creation of departmental and administrative organizational email accounts.

HR and Staff Supervision Partnership.

• Partner with the HR Manager in the joint supervision of the administration front desk reception staff overseeing workflow setting performance goals assigning tasks and providing constructive coaching.

• Provide back-up support to the HR Manager for various HR functions including new employee orientation processing confidential Workers Compensation claims and maintaining annual performance appraisal records.

• Facilitate confidential HR communications and assist staff with inquiries regarding university policies and procedures.

• In collaboration with the HR Manager oversee the Federal Work Study program managing required documentation (schedules/awards) tracking eligibility and award usage and communicating updates to departmental supervisors.

Minimum Qualifications:

Bachelors degree or Masters degree and 4 years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Administrative experience preferably supporting executive leadership.

• Proficiency in Microsoft Office Suite and calendar management.

• Experience in a healthcare and/or academic setting.

• Understanding of FERPA HIPAA confidentiality protocols and accreditation processes.

• Experience with general HR support functions including timekeeping on-boarding and employee files management.

Additional Application Materials Required:

In addition to your online application please submit a resume.

Special Instructions to the Applicants:

The anticipated salary range for this position is $48722 to $54183. The final salary will be determined based on the candidates qualifications experience and internal equity considerations.

Applicant must be authorized to work for any U.S. employer as sponsorship is not available for this position.

This is an auxiliary funded position. Employment is subject to the availability of funding and may cease at the time funding for this employment is depleted.

Are you ready to unleash YOUR potential

As a next-generation public research university and Forbes-ranked top employer in Florida we are a community of thinkers doers creators innovators healers and leaders striving to create broader prosperity and help shape a better future. No matter what your role is when you join Knight Nation youll play an integral role at one of the most impactful universities in the country. Youll be met with opportunities to connect and collaborate with talented faculty staff and students across 13 colleges and multiple campuses engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow youll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and youll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages including Medical Dental Vision Life Insurance Flexible Spending and Employee Assistance Program

• Paid time off including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts including tickets to many Orlando attractions

• Education assistance

• And moreFor more benefits information view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting it is UCFs expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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As a Florida public university the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position please call or email .

For general application or posting questions please email .