Records Clerk

Job Description

Required Certificates and Licenses: None

Residency Requirements: Arizona

• Must be able to travel 3 times a week (60%) of the time to the Home Office in Glendale AZ.

K12 A Stride Company believes in Education for Any One. We provide families an online option for a high-quality personalized education experience. Students can thrive find their passion and learn in an environment that encourages discovery at their own support of this we are committed to creating and maintaining a culture of inclusion and diversity where our employees are passionate about serving students and families treat one another and customers with respect challenge each other to innovate and always strive to do better.

Passionate Educators are needed at the Stride K12 partner school Arizona Virtual Academy (AZVA). We want you to be a part of our talented team!

The mission of Arizona Virtual Academy (AZVA) is to provide an exemplary individualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data parent and student satisfaction and continued institutional growth within the academic community. Join us!

The Records Clerk is a full-time (40 hours a week) year-round position responsible for maintaining files for students in a well-organized compliant manner. The position also performs related activities including performing data entry into appropriate information databases processing external records requests and supporting leaderships efforts to communicate and develop and deliver compliance training to staff.

Essential Functions:Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• Maintains and manages school records in an organized manner;

• Coordinates with registrars for missing documents;

• Ensures that all students have current information and files are complete as required by states Department of Education (DOE);

• Processes requests for records from outside School Systems/Agencies within the prescribed time period;

• Assists in regular file reviews to ensure compliancy including verifying the presence of documents;

• Contacts School districts to acquire student records information for identification of at-risk as needed;

• Communicates with parents tactfully and with sensitivity recognizes and maintains confidentiality in job-related matters;

• Maintains up to date electronic and paper files in preparation for monthly audits of records for Federal Income Forms and at-risk indicators;

• Runs withdrawal reports on a weekly basis and ensures that all systems are updated appropriately and accurately;

Supervisory Responsibilities:

This position has no formal supervisory responsibilities.

Minimum Required Qualifications:

• High school diploma or General Educational Development (GED) Certificate AND

• One (1) year of clerical work experience OR

• Equivalent combination of education and experience

Certificates and Licenses: None required.

Other Required Qualifications:

• Demonstrated organizational skills and knowledge of systematic filing procedures

• Ability to function as part of a team of office professionals

• Good verbal and written communication skills

• Ability to use web-based database programs to enter and monitor education information

• Ability to perform multiple tasks

• Some proficiency in Microsoft Outlook Word and Excel

• Ability to class required background check

Desired Qualifications:

• Associates degree

• Two (2) years of experience

Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This is an office-based position. The noise level in the office is usually moderate (computers printers light foot traffic).

Job Type

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor. All employment is at-will as governed by the law of the state where the employee works. It is further understood that the at-will nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs you can request the appropriate accommodation by contacting

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Stride Inc. is an equal opportunity employer. Applicants receive consideration for employment based on merit without regard to race color religion sex sexual orientation gender identity national origin disability or protected veteran status or any other basis prohibited by federal state or local law. Stride Inc. complies with all legally required affirmative action obligations. Applicants will not be discriminated against because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant.