Legal Assistant II
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Job Location:
Norfolk, MA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Overview
The Legal Assistant II provides advanced administrative and legal support to the Deputy University Counsel and Associate Vice President (AVP) ensuring the effective operation of the University Counsel Office. The position manages complex scheduling correspondence records and procurement activities; supports case preparation contract reviews and compliance initiatives; and serves as the department records management coordinator. The incumbent also acts as a backup to the Legal Assistant I and assists with special projects litigation support and coordination of student affiliation agreements and regulatory matters.
Responsibilities
Provide administrative support to Deputy University Counsel and AVP and serve as backup to the Legal Assistant I to:
- Be available to open and close the office during business hours
- Manage calendars schedule meetings using Outlook Teams Zoom and other electronic methods and set up meeting venues as necessary
- Greet and interact with University Counsel Office visitors
- Screen and prioritize calls
- Open sort prioritize and distribute incoming correspondence including faxes and emails
- Draft format and proofread letters and memos
- Make travel and conference arrangements
- Maintain office files
- Prepare agendas and supporting materials for meetings
- Take meeting notes/minutes and follow up on action items
- Utilize the ODU procurement system to order equipment and supplies process vendor payments including payments for outside legal services in accordance with the State Procurement Act and University purchasing procedures
Review standard and non-standard Student Rotation Affiliation Agreements Track regulatory deadlines court dates filing deadlines and response timelines gather data and develop timelines for appeals and litigation matters prepare exhibits and evidence binders and hearing/trial support materials.
Assist the AVP with the implementation and tracking of ongoing VHS compliance initiatives.
Serve as the department records management coordinator to track and manage the life cycle of University Counsel paper and electronic records (inventory archive destruction etc.) assist the Contracts Paralegal in end-user contracts training take on special projects and additional responsibilities as needed.
Qualifications
- Demonstrated proficiency in the full suite of Windows and Microsoft Office applications and ability to schedule meetings via Teams or Zoom
- Experience handling confidential and privileged information
- Demonstrated ability to maintain a professional image suitable for an executive-level office
- Exceptional written and verbal communication skills with the ability to draft proofread and format legal documents contracts and correspondence with minimal oversight
- Strong multitasking ability; proficient in managing competing priorities with tight deadlines
Intermediate-level administrative skills
Working knowledge of basic legal concepts
PREFERRED
- A minimum of two to five (5) years working in a legal office environment reviewing contracts or working with legal concepts (e.g. regulatory compliance)
- Business school or higher education degree in legal studies
- At least two years of administrative experience in a law firm or legal office
Location : Location
Required Experience:
Junior IC
Key Skills
- Administrative Law
- Intellectual Property
- Employment Law
- Advocacy
- Legal Research
- Contract Law
- Criminal Cases
- Legal procedures
- Law
- Legal Operations
- Private Practice
- Civil Litigation
- Federal Courts
- Labor Law
- Arbitration Law
About Company
Eastern Virginia Medical School (EVMS) offers medical degrees, residencies, and specialty programs in areas such as art therapy and clinical embryology. The community-oriented school does not have a teaching hospital but rather partners with about 10 regional hospitals and clinics. It ... View more
