Senior Administrative Officer

Stellenbosch - South Africa

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Department Description/Departement Beskrywing

Faculty of Medicine and Health Sciences

Department of Global Health

Division of Rural Health (Ukwanda)

Senior Administrative Officer (Post Level 10)

(Worcester)

Ref. TGB16/263/1025

The incumbent be based in Worcester and will include engagement with a widely distributed training platform of Stellenbosch Universitys Faculty of Medicine and Health Sciences (FMHS).

The Division of Rural Health (Ukwanda) seeks to advance rural health as an academic discipline to address the key issue of health equity which is central to the mission of the Department of Global

Health and the Faculty of Medicine and Health Sciences. As an academic Division of Stellenbosch University (SU) Ukwanda aims to be a champion for advancing rural health locally and globally. Its

activities are centred on making a difference to rural health care through service training and research with the goal of optimising the health of rural communities.

The primary focus of this position is to assist the MBChB distributed Clinical Apprenticeship module leads with comprehensive student administration support for the MBChB programme at the rural

distributed training sites coordinate academic activities across the rural distributed training sites and provide leadership in administrative and liaison functions that ensure smooth programme delivery

and stakeholder engagement.

Duties/Pligte

The incumbent will be responsible for the following under the guidance of the MBChB coordinator:

Administration of MBChB SI Students placed at rural distributed training sites

Orientation of new students to the rural platform.
Managing student assessments and loading marks into the system.
Coordinating and drawing up schedules for online learning activities.
Supporting communication with students and academic units at Tygerberg campus.
Providing administrative support to students based at rural distributed training sites.

Providing administrative support to the MBChB coordinator and Health Sciences programme coordinators

Scheduling meetings preparing agendas and taking minutes.
Part-time lecturer administration: Handling registration accreditation SUNid role allocation and annual campus access for lecturers.
Planning organising and managing events related to student activities and the operations of the Division of Rural Health (Ukwanda).
Loading rural distributed training sites and student placements on PlacementPlus.

Providing administrative support to the Division of Rural Health (Ukwanda)

Supporting the postgraduate programme coordinator on an ad hoc basis with the loading of marks.
Assisting the staff members of the Division of Rural Health (Ukwanda) with the procurement of equipment and with travel claims and delegated duties from the line manager and providing

additional support required by the academic coordinators when needed.

Assisting with updating the official website of the Division of Rural Health (Ukwanda).

Job Requirements/Pos Vereistes

Higher certificate in office administration (NQF 5) or similar.
Up to three years experience in general administration.
Knowledge of advanced administrative operational or customer service skills acquired through education experience or on the job training.
Advanced knowledge of and skills in Microsoft Office software hybrid conferencing as well as cloud-based data access and sharing software.
Strong organisational and coordination skills.
Effective stakeholder engagement and liaising abilities.
Data management record-keeping and reporting proficiency.
Human resources and supervisory skills for support staff and community health workers.
Experience in financial and procurement skills.
The ability to manage multiple tasks across dispersed clinical sites.
A valid drivers licence.
Being able to work in Worcester on a permanent basis every day of the week.

Recommendation/Aanbeveling

Relevant experience in student administration at a tertiary institution and distributed training platform.
Knowledge of policy and procedures related to university administration.
Relevant experience in student administration at a tertiary institution.
A working knowledge of SUNFin SUNScholar SUNStudent SUNOnline PlacementPlus and research administration systems.
Project management skills.
Proficiency in more than one official South African language.

How To Apply/Hoe Om Aansoek Te Doen

#LI-POST

#PSS

The University is committed to employment equity (EE) and appointments will be made in line with the institutional EE Plan. Only South African citizens from the designated groups will be considered for appointment.

Stellenbosch University reserves the right not to make an appointment.

Your application comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees) must reach the University before or on the closing date of the advertised post.

APPLY ONLINE AT BY USING THE APPLY NOW LINK AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.

The University reserves the right to investigate qualifications and conduct background checks on all candidates.

The Occupational Health and Safety Act requires people in occupations that entail potential exposure to certain hazards (such as but not limited to: noise hazardous chemical substances and hazardous biological agents) to be subjected to medical screening to determine their fitness to work in the said occupations.

Should no feedback be received from the University within four to six weeks of the closing date kindly accept that your application did not succeed.

Enquiries/Navrae

Enquiries about this job: Ms Lindsay-Michelle Meyer on or at

Enquiries regarding remuneration/benefits as well as technical assistance with the electronic application process: Human Resources Client Services Centre on (Stellenbosch) / (Tygerberg) or at

Required Experience:

Senior IC

Orientation of new students to the rural platform.
Managing student assessments and loading marks into the system.
Coordinating and drawing up schedules for online learning activities.
Supporting communication with students and academic units at Tygerberg campus.
Providing administrative support to students based at rural distributed training sites.

Providing administrative support to the MBChB coordinator and Health Sciences programme coordinators

Scheduling meetings preparing agendas and taking minutes.
Part-time lecturer administration: Handling registration accreditation SUNid role allocation and annual campus access for lecturers.
Planning organising and managing events related to student activities and the operations of the Division of Rural Health (Ukwanda).
Loading rural distributed training sites and student placements on PlacementPlus.

Providing administrative support to the Division of Rural Health (Ukwanda)

Supporting the postgraduate programme coordinator on an ad hoc basis with the loading of marks.
Assisting the staff members of the Division of Rural Health (Ukwanda) with the procurement of equipment and with travel claims and delegated duties from the line manager and providing

additional support required by the academic coordinators when needed.

Assisting with updating the official website of the Division of Rural Health (Ukwanda).

Job Requirements/Pos Vereistes

Higher certificate in office administration (NQF 5) or similar.
Up to three years experience in general administration.
Knowledge of advanced administrative operational or customer service skills acquired through education experience or on the job training.
Advanced knowledge of and skills in Microsoft Office software hybrid conferencing as well as cloud-based data access and sharing software.
Strong organisational and coordination skills.
Effective stakeholder engagement and liaising abilities.
Data management record-keeping and reporting proficiency.
Human resources and supervisory skills for support staff and community health workers.
Experience in financial and procurement skills.
The ability to manage multiple tasks across dispersed clinical sites.
A valid drivers licence.
Being able to work in Worcester on a permanent basis every day of the week.

Recommendation/Aanbeveling

Relevant experience in student administration at a tertiary institution and distributed training platform.
Knowledge of policy and procedures related to university administration.
Relevant experience in student administration at a tertiary institution.
A working knowledge of SUNFin SUNScholar SUNStudent SUNOnline PlacementPlus and research administration systems.
Project management skills.
Proficiency in more than one official South African language.