Department Administrator

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Job Profile:

Job Summary:

The Department of Biochemistry in the College of Agricultural and Life Sciences (CALS) is a modern academic department with emphases in cellular regulation molecular genetics protein structure hormone action virology and developmental biology. Contributions by the departments researchers have dramatically changed our understanding of life and rank among the highlights of biochemistry to date. For over a century the departments reputation for such research excellence has attracted outstanding undergraduate and graduate students postdoctoral researchers faculty and staff who collectively push the boundaries of modern-day biochemistry.

The Biochemistry Department Administrator under the supervision of the Department Chair is instrumental in the successful oversight and management of administrative functions supporting the departments research teaching and service programs. This position provides professional administrative leadership and is responsible for the day-to-day management of departmental and academic operations in the following areas: administrative services; research/teaching operations/support; faculty and staff personnel finance/budget; facilities; graduate student appointments; international and student issues including visas; event planning; and other business operations.

The Biochemistry Department Administrator works with individuals in business services human resources educational administration information technology facilities management outreach/communications administrative program support and sponsored projects/contract administration. The Administrator oversees compliance with a wide range of policies procedures and regulations of the university affiliated organizations and external agencies; assures a high-functioning operational infrastructure to support the departments research education and service missions coordinates and oversees personnel transactions and maintains financial management reporting and control systems and monitors expenditures.

This position plays a critical role in the establishment and enforcement of department and college policy and compliance of University State and Federal policy and works alongside the Department Chair and faculty as a consultant on and implementation of departmental priorities. This position provides leadership in strategic planning optimization of processes and implementation of best practices working in partnership with the Department Chair and key departmental committees and CALS Administration.

This position supervises and directs the administrative support staff in the department including the Financial Manager Administrative Manager and Facilities Manager.

Key Job Responsibilities:

• Exercises supervisory authority including hiring transferring suspending promoting managing conduct and performance discharging assigning rewarding disciplining and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees

• Provides leadership and administrative oversight of basic and translational research programs including staffing compliance fiscal information technology (IT) and facility needs

• Provides leadership for the strategic and short-term planning processes as well as obtaining and validating data needed for strategic decision-making

• Provides leadership in developing and administering budgets. Oversees financial operations including grants contract and other funds to ensure adherence to prudent and generally accepted accounting practices and compliance with Federal State university and sponsor rules regulations laws and bylaws

• Provides leadership guidance and management of the departments research teaching and service programs and staff to ensure efficient and effective operations

• Provides leadership for faculty recruitment evaluation development and promotion processes

• Provides leadership and oversight of training programs

• Provides oversight and management of office and research space on and off campus department information systems and regional network development

• Responsible for communication and marketing of department activities accomplishments and department philanthropic activities including meeting with and engaging potential donors

Department:

College of Agricultural and Life Sciences (CALS) Department of Biochemistry

Compensation:

The minimum salary for this position is $118000. However final salary will depend on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation holidays and paid time off; competitive insurances and savings accounts; retirement benefits. Additional benefits information can be found at: Qualifications:

Significant experience in all the areas listed below: Response should include the type of setting (i.e. private public academic other) where the experience was earned and the scope of the responsibilities involved.

• Professional leadership management and oversight of business and/or administrative operations in a medium to large organization (Specify the type of administrative responsibilities and size of the organization)
• Experience developing revising analyzing interpretating implementing training and communicating administrative policies and procedures (Specify the type of policies)
• Experience with financial and budgetary management and implementation (Specify the financial and budgetary responsibilities)
• Experience with personnel management and oversight (Specify the personnel functional areas)
• Supervisory/management experience managing directing and supervising staff (Specify the supervisory and employees oversight responsibilities)

Note: Qualified candidates will have extensive experience including formal supervision in all the areas listed under the Required Qualifications section.

Preferred Qualifications:

• Working knowledge and experience with administrative policies and procedures in an academic/public sector setting
• Working knowledge and experience with budget finance or grant processes and systems or other comparable financial platforms in an academic/public sector setting
• Working knowledge and experience with personnel processes and systems in an academic/public sector setting

Note: Preferred qualifications will be considered for applicants who have already met all the required qualifications. Preferred qualifications will not be considered in lieu of the required qualifications.

Education:

Bachelors degree preferred in business finance or related field

How to Apply:

Click on the Apply Online button to start the application process. You will be prompted to upload the following documents/Application Materials:

Cover letter (required) Refer to your related work experience

CV or Resume (required) - Detail your educational and professional background
References Finalists will be asked to provide contact information for three (3) references including your current/most recent supervisor. References will not be contacted without prior notice.

Criminal Background Check may be required

Evaluation/Probationary Period may be required

The successful candidate for this position must have legal authorization to work in the United States.

Contact Information:

College of Agricultural and Life Sciences (CALS) Human Resources Manager Erin Cook at

College of Agricultural and Life Sciences (CALS) HR Generalist Stefanie Lannoye at

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.