At Jabil we strive to make ANYTHING POSSIBLE and EVERYTHING BETTER. We are proud to be a trusted partner for the worlds top brands offering comprehensive engineering manufacturing and supply chain solutions. With over 50 years of experience across industries and a vast network of over 100 sites worldwide Jabil combines global reach with local expertise to deliver both scalable and customized solutions. Our commitment extends beyond business success as we strive to build sustainable processes that minimize environmental impact and foster vibrant and diverse communities around the globe.

JOB SUMMARY

The Administrative Services Specialist is responsible for planning directing and coordinating the companys administration services including administration management facilities and equipment management etc.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Responsible for administration services that are implemented in an efficient and effective way. Responsible for administration cost control and office facilities maintenance to ensure reasonable cost normal running of office facilities.

Examples of administrative services this role MAY be responsible for (but not limited to):
Facilities/office management: lease management (initiating renewals payments) service calls space management and all building related issues (site improvements repairs painting cleaning vendor management etc.). Manage kitchen inventory food drinks & supplies as required catering. Purchasing of office equipment and supplies (printers/copiers projectors) and renewal of contracts.
IT site coordination: supports remote IT staff as required laptop inventory ordering and management purchasing of IT supplies setup for new hires; payments of WIFI services
Communications: Purchasing of landlines conference room phones cell phones POC for contracts payment of invoices
Site Security Management: 24/7 on-call fobs issuing and ordering assigning and programming access codes contract renewal invoice processing
Finance support: submitting invoices for payment (receiving line items adjusting costs as applicable forward invoices to AP); coordinates expense reports submissions to AP; asset tag management; TM1 budget management and submission for Admin/Building Services cost centers
Logistics support: Freight payment of bills receiving courier requests
Human resources corporate support: new hire on-boarding presentation and orientation purchase and setup phone and laptops as required business cards designation of office space welcome lunch etc.
Event/meeting management: coordinate staff events; coordinates all necessary arrangements for customer visits. Coordinates and arranges meetings reservations of facilities hotel and/or tickets stationery order and office supplies.
Health & safety management: Lead safety committee maintain first aid station assists with implementation of site safety processes (fire drills salt/sand sidewalks etc) as mandated by law organize H&S training as required.
Coach and guide the administration staff in daily operation.
May assist with compiling information and data for reports on audits budgets plans etc.
May perform other duties and responsibilities as assigned.

JOB QUALIFICATIONS
KNOWLEDGE REQUIREMENTS
Experienced professional.
Possesses a full understanding of the area. Subject matter expert.
Utilizes best practices and knowledge of internal or external business issues to improve products and services.
Can solve a wide range of complex issues requiring evaluation of a variety of variables.
Works independently receiving little to no guidance or instruction on daily matters.
Demonstrates judgment in selecting methods and techniques for obtaining solutions.
Ability to effectively present information and respond to questions from groups of managers clients customers and the general public.
Ability to define problems collect data establish facts and draw valid conclusions.
Ability to operate a personal computer including using a Windows based operating system and related software.
Ability to write simple correspondence. Read and understand visual aid.
Ability to apply common sense understanding to carry out simple one- or two-step instructions.
Ability to deal with standardized situations with only occasional or no variables.
Ability to read and comprehend simple instructions short correspondence and memos.
Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals.
Ability to compute rate ratio and percent and to draw and interpret graphs.
Proficiency in use of personal computers Microsoft Office products (Excel Word and PowerPoint) and e-mail skills required.

• Arranging cleaning and maintenance services
• Payingbills associated withsiteoperations
• Mastersiteschedule/calendar
• Hosting customers and vendors including setting up conference rooms picking up lunches etc.
• Ordering officesupplies
• Receiving guests - will sit in the lobby
• Pay vendor invoices
• Interface with landlord on any issues that come upor need attention
• Keeping conference rooms in order
• Understanding contractually what we are responsible for vs. what landlord is responsible for
• Receiving parts (FedEx UPS etc.)
• Paying re-occuring eng. services
• Ordering non-development materials (PCs monitors mouses etc.)
• Vendor on-boarding requests forengineering
• P-card (Amex) processing

BE AWARE OF FRAUD: When applying for a job at Jabil you will be contacted via correspondence through our official job portal with a e-mail address; direct phone call from a member of the Jabil team; or direct e-mail with a e-mail address. Jabil does not request payments for interviews or at any other point during the hiring process. Jabil will not ask for your personal identifying information such as a social security number birth certificate financial institution drivers license number or passport information over the phone or via e-mail. If you believe you are a victim of identity theft contact the Federal Bureau of Investigations internet crime hotline () the Federal Trade Commission identity theft hotline () and/or your local police department. Any scam job listings should be reported to whatever website it was posted in.

Jabil including its subsidiaries is an equal opportunity employer and considers qualified applicants for employment without regard to race color religion national origin sex sexual orientation gender identity age disability genetic information veteran status or any other characteristic protected by law.

Accessibility Accommodation

If you are a qualified individual with a disability you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access site as a result of your disability. You can request a reasonable accommodation by sending an e-mail to or calling with the nature of your request and contact information. Please do not direct any other general employment related questions to this e-mail or phone number. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to.

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