Part-time Philanthropy Assistant

POSITION SUMMARY

The Development Assistant plays a vital role in supporting the Development teams efforts to cultivate and steward donor relationships. This position ensures smooth administrative operations maintains accurate donor records performs data entry supports event coordination and assists with grant management. The ideal candidate is detail-oriented organized and committed to delivering exceptional donor service.

ESSENTIAL DUTIES/RESPONSIBILITIES

Administrative Operations

Write proofread and edit donor correspondence including acknowledgement letters invoices fund agreements etc.

Prepare materials for team meetings; take and distribute meeting minutes.

Assist with logistics and administrative support for fundraising campaigns and events.

Provide backup reception coverage on a routine basis.

Perform other administrative tasks assigned to support the Philanthropy & Revenue team.

Coordinate meetings and communications with third party vendors and consultants.

Support Philanthropy & Revenue team colleagues in scheduling meetings with donors and other stakeholders.

Record Management & Data Entry

Maintain and update donor volunteer and constituent records in the donor database.

Ensure accurate coding and tracking of contacts through the development process.

Document meeting notes and donor interactions in the donor database.

Log relevant updates and donor mentions in the donor database.

Gift & Grant Management

Execute the gift entry process from check log to batch commitment.

Manage the gift acknowledgement process and generate timely donor thank-you letters.

Collaborate with Finance and Development and Philanthropy Leadership on gift processing and reconciliation.

Process and manage gifts from third-party fundraising platforms.

Administer tribute gift communications.

Support grant tracking including deadlines deliverables and documentation in coordination with colleagues.

Prospect Research

Conduct research on prospective and existing donors.

Add research findings and relevant data to the donor database.

General Responsibilities

Attend team and organizational meetings activities and events as required.

Collaborate with JH/JAG staff and contribute to a positive mission-driven work culture.

Perform other duties as assigned.

Commitment to JH/JAGs mission and core values.

Benefits

Paid time off sick professional development and holiday time

30-minute paid lunch

Positive inclusive workplace

Flexible schedule

Optional 401K with 3% match

Health insurance is not offered for part time employees

QUALIFICATIONS

Education & Experience

Bachelors degree preferred with a minimum of 1-3 years of experience in an area related to administrative support or project management.

Knowledge & Skills

Strong attention to detail and ability to manage multiple projects simultaneously.

Ability to work independently and collaboratively in a team environment.

Customer service mindset with a professional and friendly demeanor.

Proficiency in Microsoft Office Suite; experience with donor databases (e.g. Raisers Edge NXT) a plus.

Work Environment & Physical Requirements

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift 25 pounds at a time.

Valid drivers license and automobile insurance.

Work Environment

This is a part-time onsite position approximately 20 hours per week. Working in the office employees can expect to stay closely connected to the mission work in a bright new facility where Judis House hosts many of its programs and interface with a supportive and collaborative team of colleagues.

Salary Range

$21.83-$26.05 hourly rate