HR Leave & Training Administrator

The City of Battle Creek (The City) provides equal employment opportunities to all employees and applicants for employment without regard to race color religion gender sexual orientation gender identity national origin age disability genetic information marital status amnesty or status as a covered veteran in accordance with applicable federal state and local laws. The City complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

The City expressly prohibits any form of unlawful employee harassment based on race color religion gender sexual orientation national origin age genetic information disability veteran status or any other legally protected characteristic. Improper interference with the ability of the City employees to perform their expected job duties is absolutely not tolerated.

Need Help With Your Online Account

Use the online Help Guide or contact the NEOGOV Applicants Support Line at or Email: if your need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time Monday through Friday.

Have Questions AboutYour Application or a Job Opportunity with The City of Battle Creek

Please reach out to our Human Resources staff at and we will get back to you as soon as possible.

The City of Battle Creek is looking for a HR Leave & Training Administrator to administer and manage all aspects of employee leave programs including FMLA ADA short-term disability workers compensation parental leave medical and unpaid leave(s) and other related programs. This role ensures compliance with federal state and local leave laws as well as city policies and collective bargaining addition the role supports the citys compliance training programs to ensure all employees understand and adhere to legal regulatory and city policy requirements. This position is expected to exercise considerable independent judgment in claims administration and analysis and to perform related work as apparent or assigned. Work is performed under the limited supervision of the Human Resources Director.

• Manage end-to-end leave processes for Family Medical Leave (FMLA) Sickness & Accident Leave (S&A) Paid Parental Leave and other leaves of absence including application certification documentation review and approval. Provides employees with clear timely and compassionate support throughout the leave process.
• Manage the citys self-insured Workers Compensation program; enters/tracks claims assists in insurance adjustments coordinate care with the citys insurance provider and claims adjuster; maintains claim logs as required by federal and state law prepares MIOSHA and management claim and accident reports; and maintains records of losses claims associated expenses and premiums paid by the City.
• Manage coordination of health-related issues including all employment-related physicals requests for accommodation under ADA disability retirements and fitness for duty evaluations.
• Serve as primary point of contact for employees and managers on leave eligibility return to work protocols medical restrictions light duty assignments and reasonable accommodation plans.
• Work closely with safety and operational teams to review accident and injury reports investigations etc.
• Ensure accurate tracking of leave balances and timely updates to managers and payroll for timekeeping records. Maintain compliant documentation and records in accordance with FMLA ADA HIPAA OSHA and city policy. Prepares and maintains reports on leave usage trends and compliance metrics.
• Maintain appropriate self-insurance authority including certification by the State to be self-insured for workers compensation.
• Manage coordination and compliance with Drug Free Workplace Policy and FMSCA Drug and Alcohol Policy acting as the Designated Employer Representative and Program Manager.
• Provide administrative oversight and support for various training programs (e.g. anti-discrimination harassment workplace violence compliance and ethics city policy etc.). Schedule coordinate and communicate training sessions track and document completion. Assist with new hire on boarding as needed.
• Partner with Organizational Development Legal HR and department leaders to identify training needs and prioritize policy reviews and/or updates as needed.
• Maintain confidentiality of employee information and uphold HR compliance standards. Support HR projects as needed and perform backup functions to department peers.

• Bachelors degree in Human Resources Risk Management Business Administration or related the absence of a degree a minimum of five (5) years experience in an equivalent role is required.
• At least three (3) years of experience in leave management and Workers Compensation administration.
• Knowledge of leave laws such as FML ADA HIPAA and state-specific regulations.
• Excellent communication skills both written and verbal.
• Strong organizational and record keeping skills with attention to detail and accuracy.
• High level of professionalism discretion and customer service orientation.
• Valid drivers license.

• PHR or SHRM-CP certification.
• Experience with administering benefits in conjunction with collective bargaining agreements.
• Certified Workers Compensation Professional Designation.

Physical Requirements/Working Conditions:
This work is sedentary and requires little to no exertion of force; work regularly requires sitting bending reaching hand dexterity (grasping holding keyboarding repetitive movements) reading writing eye-hand coordination seeing (near and/or far color depth field of vision) hearing using the telephone contact with government officials and the general public working overtime and working inside and alone.