Client Billing Administrator
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
For more than 40 years Calian has been solving the worlds most complex problems by pairing the brightest minds with powerful technology. Calian solutionsimpacttheworld;from the satellites in space that connect us to the farms that feed us from the medical professionals who care for us to the governments schools and companies that make the world better every day.
Canada-based Remote or Hybrid in Ottawa Toronto (York area) or Saskatoon
Position Overview
The Client Billing Administratoris responsible formanaging the end-to-end client billing process ensuring accuracy timeliness and compliance with company policies and client agreements. This role plays a critical part inmaintainingpositive client relationships by delivering clearaccurate andtimelyinvoices and resolving billing inquiries efficiently.
Responsibilities
Master data set up in SAP for customersprojectsand bill rates:
Accurateandtimelymaster data set up based on approved andappropriate sourcedocumentsin accordancewithapproved processes procedures and internal controls
Comprehensive understanding of data structure in SAP ability to trouble shoot and apply knownprinciples tonew and non-standard scenarios
Self-review (QA)aswellaspeer review to meethigh standardsfor both accuracy and timeliness of dataentered intoSAP
Customer billing & collections including any issue resolution:
Accurate andtimelycustomer billing: SAP invoices issued as per Month End schedule and sent to customer no later than 15th of the month or earlier (in accordance withcustomer contract requirements)
Minimal unbilled revenue amount (pro-active follow-up on missing contract paperworktimelyescalation to senior management)
Regular (minimum weekly) collection efforts
Timely escalation of uncollected receivables continued ownership & follow-up
Month End Year End files & reports asrequired
Maintaining Excel files asrequired:
Proficiencyin Excel including v/h lookup filtering pivot tablesetc.
Minimal duplication of data available in SAP
Maintain up-to-date project documentation
SAP testing asrequired
Regular filing of contract and billing paperwork
Other duties (as assigned) may include:
Cash receipts processing in SAP
Back-up for RA & Settlement process
Updates to process/procedure documentation
Qualifications
Education
Post-secondary education inaccountingis encouraged and preferred
Years experience
Minimum 2 years Accounts Receivable experience preferably within an SAP environment
Proficiencyin ExcelWord
A clear sense of urgency to achieve results.A can-dolets make ithappen attitude and a focus on a positive customer experience
Ability to work co-operatively within a group and with colleagues at all levels of the organization
Excellent written and oral communication skills with experience communicating effectively and collaboratively with internal and external stakeholders at all levels within the organization
Flexibility and calmness in dealing with managing multiple priorities and projects simultaneously witha track recordof creativity and innovation in problem solving
Openness tonew ideas sound decision making and independent thinking
Positive take charge attitude leads by example
Exceptional attention to detail and strong organizational skills with the ability to follow through and deliver results
Additional Requirements
- The ability to obtain Reliability Security Clearance is a requirement
Job Title:Client Billing Administrator
Requisition Number:2058
Date:October 27 2025
Location 1:Ottawa ON
Location 2:Toronto ON
Remote:Hybrid
Business Unit: Corporate
Department:Finance & Administration
Job Type: Full-time
#LI-MT1#
#SF#
Required Experience:
Unclear Seniority
Key Skills
- Time Management
- Microsoft Office
- Crystal Reports
- EDI
- Medical Coding
- Microsoft Word
- QuickBooks
- Accounting
- Medical Billing
- Microsoft Excel
- Administrative Experience
- Contracts
About Company
Welcome to Calian, where innovation and expertise converge to deliver Advanced Technologies, Health, Learning, and IT & Cyber Solutions.
