Office Assistant
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Job Location:
Hourly Salary:
Experience Required:
Posted on:
23 days ago
Vacancies:
1 Vacancy
Job Summary
Key Responsibilities:
Administrative Support
Answer phone calls emails and messages from customers and event partners
Manage the event calendar and assist in scheduling Kona Ice and Travelin Toms bookings
Prepare invoices receipts and reports; assist with basic bookkeeping tasks
Maintain organized digital and physical records (permits contracts inventory etc.)
Operations Coordination
Communicate schedules and route information to truck drivers and staff
Assist with onboarding and training coordination for new employees
Track inventory levels (cups syrups coffee supplies merchandise) and place orders as needed
Support event logistics confirm addresses timing setup needs and customer preferences
Customer Service
Provide excellent service to customers through professional and friendly communication
Help resolve minor scheduling conflicts or service issues
Assist in preparing marketing materials or social media posts for upcoming events
Schedule & Compensation:
Flexible schedule; some weekend or evening work may be required during busy seasons
Hourly pay based on experience
Opportunity for growth within a fun community-focused company
Requirements
Qualifications:
High school diploma or equivalent (some college preferred)
Previous experience in administrative scheduling or customer service roles
Strong organizational skills
Excellent written and verbal communication
Proficiency with Microsoft Office / Google Workspace; experience with scheduling software a plus
Positive attitude reliability and ability to work in a fast-paced environment
Physical Requirements:
Ability to sit or stand for extended periods
Occasionally assist with light lifting (office supplies promotional materials etc.)
Skills:
- Computer Skills
- Knowledge in Microsoft Office Suite (Outlook Excel Word)
- Knowledgeable in using MacBooks computer (iOS)
- Answering Phones
- Well at Following Directions
- Adaptability
- Great Communication Skills
- Self-Starter and Self-Motivated
- Flexibility
- Multitasking
- Team Player
- Must Be 18 OR OLDER
- Must Have A VALID DRIVERS LICENSE
- Must Be Able To Read & Write In English
- Bilingual is a PLUS
Required Education:
High School Diploma or GED
Company Industry
IT Services and IT Consulting
Key Skills
- Typing
- Microsoft Office
- Data Entry
- Customer Service
- Computer Skills
- Microsoft Outlook
- QuickBooks
- Office Experience
- 10 Key Calculator
- Front Desk
- Filing
- Administrative Experience
