Senior Officer Purchase

Key Responsibilities:

Purchase Order Management

• Issue and release approved purchase Orders (POs) to relevant suppliers.

• Ensure PO accuracy in terms of price quantity delivery timelines and payment terms.

• Send POs to suppliers and follow up for timely confirmation and order acceptance.

LC & Bank Contract Management

• Coordinate with supplier and finance to determine appropriate LC terms (e.g. irrevocable at sight usance).

• Prepare and submit LC application documents to the finance/bank in line with the PO and contract terms.

• Liaise with banks to arrange LC and Bank Contracts.

• Monitor LC processing amendments document presentation and compliance etc.

• Ensure timely approval and issuance of bank contracts related to foreign and local purchases.

 Order & Documentation Follow-up

• Track order fulfillment status in coordination with suppliers and internal teams.

• Follow up on supplier shipping documents required under LC and Bank Contract e.g. invoice packing list BL COO.

• Ensure timely document receipt for customs clearance and payment processing.

 Invoice Verification & Matching

• Conduct 3-way matching (PO invoice and goods/services receipt).

• Resolve discrepancies between PO terms and invoice details (pricing quantity tax etc.).

• Work with suppliers and internal teams to resolve documentation or billing issues.

 Payment Processing

• Forward verified invoices and supporting documents to the finance team for payment.

• Ensure timely release of payments as per agreed terms (TT LC settlement etc.).

• Track payment status and maintain communication with vendors and banks.

Recordkeeping & Compliance

• Maintain and update GIT report on daily basis to help planner for MRP.

• Maintain proper documentation for POs LCs invoices shipping documents and payment confirmations.

• Ensure compliance with company procurement policies audit standards and import/export regulations.

• Assist in periodic audits and reporting.

Preferred Skills:

• Planning organizing and prioritizing skills.

• Strong analytical problem-solving and decision-making ability.

• Effective communication and stakeholder management with strong follow-up.

• High integrity and ethical standards in procurement practices.

Qualifications :

Education:

• Bachelors degree in Engineering Business Administration or relevant field.

• 2-3 years of relevant work experience in Supply Chain or Procurement.

• Knowledge of ERP systems (SAP/Oracle) and supporting tools.

• Familiarity with global certifications (ISO Oeko-Tex FSC etc.) will be an added advantage.

Additional Information :

All qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability protected veteran status or other protected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time