Its your time make it matter.

At Peterson we partner with our customers to build the future. For over 85 years our peoples work has shaped the communities where we live where we raise our families and where we thrive. Petersons legacy permeates every aspect of our communities. From roads and bridges back-up power at hospitals fire-fighting concerts and moving goods; we are everywhere you look. At Peterson you dont just have a career you have a purpose.

Our family-oriented environment is built on safety winning growth and professional achievement. Hiring and developing exceptional people is critical to our continued success. We have high standards for a good reason: our people represent Peterson our family our brand and our values.

You have high expectations too.You are exceptionally motivated have outstanding skills and want your work to matter.Peterson offers competitive wages generous benefits and promotional opportunities at a family-owned and operated business.Its time to use your skills and passion to do work that matters!

Job Description

Peterson Power Systems had a need for a Service Sales Administrative Assistant based at our Hillsboro OR location.

SUMMARY

The Service Sales Administrative Assistant provides administrative and operational support to the Service Sales team ensuring efficient coordination between customers and internal teams. This role assists with documentation communication and process flow to support customer service departmental efficiency and effectiveness and overall Product Support Sales operations.

ESSENTIAL JOB FUNCTIONS

The following reflects managements definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign the functions to this job at any time due to reasonable accommodation or other reasons. Job functions include the following. Other duties may be assigned.

• Assist Service Sales team with filing paperwork opening accounts for new customers and submission of credit documents for review by Credit Team.

• Coordinate and organize exchange of commercial documents and contracts between customers point of contact and Peterson Legal team.

• Track contract reviews and keep Sales Representatives apprised of status.

• Communicate any revisions to contracts or Terms & Conditions requested by Contract Review to the customer.

• Request missing documentation for or from customers such as prime contracts subcontracts credit application and certificate of insurance.

• Support documentation of customer information including Site Surveys.

• Assist in parts ordering processes.

• Review and distribute sales leads to Service Sales team to follow up.

• Work with Corporate Receptionist and IT staff to keep internal phone list updated so it is accurate and sent out regularly.

• Prepare and turn in expense report for reimbursement of meeting supplies when purchased and mileage for running errands throughout the week.

• Provide backup and support for Power CVA Specialist.

• Assist with marketing efforts including distribution of materials and planning around customer events.

• Maintain punctual regular and predictable attendance.

QUALIFICATIONS

High school diploma or general education degree (GED); and minimum of one (1) year of experience as an administrative assistant ideally supporting a sales organization; or equivalent combination of education and experience.