Human Resources Associate Shared Health Provincial Operations

Position Overview

Are you looking to join a team of Human Resource professionals in a dynamic and challenging workplace This may be the opportunity for you!

Shared Health Manitoba is continuing to build an outstanding human resources team that will be critical in helping us achieve our organizational vision of being the health employer of choice in Canada.

Shared Health Manitoba leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Reporting to the Executive Director Human Resources or designate the incumbent participates in the provision of a variety of human resources administrative services supporting a team of Human Resources Consultants in all areas of Human Resources.

1. Administers the Attendance Support and Assistance Program for all HR Consultants escalating the process when needed.
2. Prepares correspondence that to be sent to employee (i.e. letters of offer academic allowances etc.).
3. Obtains missing documentation (i.e. 309s declaration form education etc.).
4. Assists the HR Consultants with workplace accommodation matters and return to work programs within the Centre.
5. Assists with the annual registration renewal process across multiple professions (confirming registration with the Colleges maintaining databases and relaying information).
6. Participates in the planning development and delivery of orientation/training/information sessions.
7. Provides information and advice on the interpretation and application of collective agreement provisions and human resource policies with assistance from the HR Consultants.
8. Processes applications for relocation assistance according to the policy guidelines.
9. May be called upon to participate in the grievance investigation process such as gathering information conducting research for the HR Consultant.
10. Provides recommendations regarding placement on scale as per appropriate Collective Agreement.
11. Provides back-up coverage for other HR staff as required.
12. Participates on site or regional committees/project working groups as required.
13. Adheres to all safety and health regulations and safe work practices.
14. Adheres to the organizations policies Code of Conduct Mission and Values.
15. May be required to perform other duties and functions related to this job description not exceeding above stated skills and capabilities.

Experience

• Minimum of two years experience in a unionized environment performing a broad range of Human Resource administrative functions.

Education (Degree/Diploma/Certificate)

• Certificate in Human Resource Management from a recognized post-secondary institution is preferred.
• Completion of a recognized Administrative Assistant or Secretarial training program is required in absence of the HR Management certificate.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

Not applicable

Qualifications and Skills

• Must have good communication and interpersonal skills.
• Effective problem-solving skills written communication skills and organizational skills are essential.
• Ability to act with initiative judgment tact and diplomacy essential.
• Must be able to learn and adapt quickly.

Physical Requirements

• Hybrid work environment.
• Must be able to handle multiple priorities and competing demands.