Professional, Facilities Management

Tokyo - Japan

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Key Tasks & Responsibilities

Vendor Management:
- Manage vendors providing facilities maintenance services (e.g. HVAC UPS fire equipment building management system (BMS)).
- Support with contracts negotiation expenses and manage budgets for vendor services.
Helpdesk & Service Requests:
- Respond to helpdesk work related to equipment (e.g. equipment malfunctions maintenance requests) responding to user requests.
- Prioritize and route service requests to appropriate vendors or internal teams.
Safety & Compliance:
- Management of a safety work permit system including the review and approval of work requests submitted by vendors.
- Ensure compliance with all safety regulations and protocols.
- Participate in safety inspections fire drills and emergency response activities.
Facilities Maintenance Oversight:
- Monitor and adjust schedules for preventative and corrective maintenance activities.
- Support annual power shutdown activities.
- Respond to and troubleshoot facility emergencies (e.g. power outages equipment failures).
Data Management & Reporting:
- Maintain accurate records of all facility-related activities and expenses.
- Input utility data into relevant systems.
Building Facilities
- Coordinate with building services (landlord) about equipment failure and issues within the building.

Knowledge And Skills Required

Proven experience in facilities management vendor management or a related field.
Basic engineering knowledge on electrical mechanical and fire equipment etc.
Excellent communication and interpersonal skills with internal and external parties.
Accurate and timely document creation skills.
Fluency in Japanese (business level proficiency or equivalent to JLPT N2 or higher required).

Organizational Structure

Manager: 1
Lead Site Technical Service (This is the position youre applying for)
Facility Coordinator: 2

業務内容

業務内容
ベンダーマネージメント
設備保守サービス例HVACUPS消防設備ビル管理システムBMSを提供するベンダーマネージメント
契約交渉経費予算管理のサポート

ヘルプデスクサービスリクエスト
設備に関するヘルプデスク業務例機器の故障メンテナンスリクエストユーザーからのリクエストへの対応
リクエストに優先順位を付け適切なベンダーまたはチーム内での連携

安全コンプライアンス
ベンダーから提出された作業申請のレビューと承認を含む安全作業許可システムの管理
すべての安全規定や手順へのコンプライアンス遵守の確保
避難訓練や安全点検などの建物関連イベントをサポート

設備保守監視
保守点検と是正作業のスケジュールを調整
年次停電作業のサポート
設備の緊急対応例停電機器故障

データ管理レポート
すべての設備関連および費用の正確な記録の管理
ユーティリティデータのシステムへ入力

建物設備管理
建物資産における設備の不具合や問題に対し建物管理者との調整および連携

求められる経験スキル

設備管理ベンダー管理または関連分野での実務経験
電気機械消防設備などに関する基本的な知識
社内外との円滑なコミュニケーションスキル
正確かつ迅速な書類作成能力
日本語必須ビジネスレベルまたはJLPT N2以上

コンピテンシー

ホスピタリティの精神
明るく前向きでコミュニケーション力がある
チームワークを重視し献身的な行動ができる
自発的に主体的に行動できる
好奇心を持ち新しいことに積極的に取り組める
責任感を持って仕事ができる
他部署との調整能力が高い
事務対応能力精度が高い
改善への意識が高い
変化に応じて柔軟に対応できる

ポジションの魅力

多岐にわたる専門知識の習得
問題解決能力とリーダーシップの発揮
変化と成長の機会
人とのコミュニケーション

当該ポジションの組織構成

マネージャー1名
リードサイトテクニカルサービス(応募ポジション)
ファシリティコーディネーター２名

キャリアパス

専門性の深化
マネジメント職への昇進

雇用形態正社員または契約社員
勤務地東京都渋谷区
喫煙ポリシー構内禁煙指定喫煙所あり

勤務時間9:0018:00クライアント先勤務時は変動あり
フレックスタイム制コアタイム制適用
リモートワーク出社必須リモート勤務は要相談
休日週休2日制日本のカレンダーに準拠
基本年俸5000000円6000000円
上記は目安であり最終金額は面接後のスキルコミュニケーション能力評価に基づき決定
残業代込み基本年俸には固定残業代月30時間相当が含まれます

募集人数1名

面接回数23回

Location:

On-site Tokyo Japan

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Required Experience:

Unclear Seniority

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive g...