Executive Assistant

Irving, TX - USA

Monthly Salary: Not Disclosed

Posted on: 18 days ago

Vacancies: 1 Vacancy

Job Summary

The Executive Administrative Assistant acts as a central communications resource for disseminating information on behalf of the CEO/COO. This individual is also responsible for planning and implementing special projects and events scheduling appointments and travel arrangements along with correspondence and file management.

The incumbent in this position is expected to model the following practices on a daily basis: 1) Demonstrate alignment with the companys mission and core business values; 2) Collaborate with key internal/external resources;3) Participate in ongoing self-development.

Essential Functions:

Models promotes reinforces and rewards the consistent use of HOLTs Values Based Leadership (VBL) tools models and processes to ensure alignment with our Vision Values and Mission.
Plan organize coordinate and implement daily work and special projects/events as assigned by the CEO/COO in order to increase the effectiveness of the CEO/COO.
Schedule coordinate communicate and verify all calendar appointments and travel plans for the CEO/COO in order to optimize and prioritize his time and availability.
Compile process verify and distribute all written and verbal communications and correspondence for the CEO/COO so that key information is provided in a clear accurate and timely manner to all affected stakeholders.
Classify monitor and maintain file records for the CEO/COO so that records and correspondence are easily retrieved and available for future reference and use.
Establish and maintain positive working relationships with all internal and external stakeholders in order to produce effective outcomes for the CEO/COO and align with the core business values.
Greets all guests employees and visitors with a positive attitude using Legendary Customer Service
Issues visitor badges and maintain visitor vendor and office supply logs.
Notifies employees when visitors or deliveries arrive.
Sets up refreshments in conference & break rooms while ensuring front desk lobby breakroom and meeting rooms are clean and clutter free.

Knowledge Skills and Abilities:

Strong finance knowledge and/or experience
Knowledge of and experience with finance and accounting
Excellent communication and interpersonal skills to establish working relationships with multiple departments and various levels of the organization
Excellent verbal written communication and presentation skills
Exceptional organizational self-management time management and multitasking skills
Ability to work on multiple projects and deal effectively with employees and management
Ability to think logically while interpreting and analyzing problems assigned or encountered
Ability to identify complex problems and to review related information to develop and evaluate options and implement solutions
Ability to work independently as well as a part of a diversified team
Ability to understand and use business systems and accounting software as well as interpret financial statements and credit reports.
Works safely at all times and adheres to all applicable safety policies; complies with all company policies procedures and standards.
Performs other duties assigned.

Education and Experience:

Bachelors Degree in one of the following fields: Finance Accounting or Information Systems
Job relevant experience preferred
Valid drivers license

Supervisory Responsibilities:

None

Travel:

10 20% to include overnight stays is to be expected

Physical Requirements:

This position involves extended periods in a stationary position; additionally occasional movement inside the office to access office machinery file cabinets etc.
This role frequently communicates with others must be able to exchange accurate information in these situations
This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines
Occasionally lifts and moves materials and equipment up to 25 lbs.

Work Environment:

Works primarily in an office environment
Frequently works at fast pace with unscheduled interruptions

Disclaimer:

Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities duties and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities as needed.

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Required Experience: