Admin & Fiscal Support Sp (0078886)

Title: Administrative & Fiscal Support Specialist

Position Number:

Hiring Unit: ADMINISTRATION VP BUDGET & FINANCE/CFO DISBURSING & PAYROLL

Location: UH System Offices

Date Posted: 10/24/2025

Closing Date: 11/07/2025

Band: A

Salary :salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Duties and Responsibilities

1. Provides a broad range of administrative support in fiscal and operations management in the Financial Managements Payroll Office.

2. Ensures compliance with all Federal and State laws and regulations and University Policies and Procedures.

3. Plans coordinates analyze and provide support for all payroll functions which includes auditing personnel/payroll documents individual timesheets fringe-type documents and Workers Compensation Claims worksheets.

4. Computes gross salary and partial pays preparing payroll change schedules and adjustments posting wages-in-kind and initiating garnishments.

5. Plans coordinates analyzes and provides support on the collection and reporting of payroll overpayments. Help ensure collections are done expeditiously.

6. Responds to inquiries and provides general and technical information to staff regarding payroll processing.

7. Research and resolve payroll processing problems and discrepancies. Communicates results to internal as well as external units.

8. Safeguard and maintain all payroll information during normal business hours and upon close of business daily.

9. Other duties as assigned.

*Denotes essential functions

Minimum Qualifications

1. Possession of a baccalaureate degree in Business Administration Human Resources or related field 0 years of progressively responsible professional experience; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

2. Functional knowledge of principles practices and techniques in business administration and/or human resources administration demonstrated by knowledge understanding and ability to apply concepts terminology.

3. Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with business administration and/or human resources.

4. Demonstrated ability to recognize problems. Identify possible causes and resolve the full range problems that may commonly occur in the field of business administration and/or human resources.

5. Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.

7. Demonstrated ability to operate a personal computer and apply word processing software.

8. Demonstrated ability to operate a personal computer and apply word processing spreadsheet and database software.

9. Demonstration of high levels of energy flexibility and initiative.

Desirable Qualifications

1. Familiarity with University and State Human Resources and/or Payroll policies and procedures.

2. Familiarity with University of Hawaii management human resources and payroll systems.

To Apply:

Click on the Apply button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume; (2) cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met; (3) the names and contact information (telephone number and email addresses) of at least three professional references; and (4) copies of educational transcripts with confidential information (i.e. social security number birth date etc.) redacted. If requested transcripts are unobtainable by closing date please indicate so in your cover letter. Copies must be sent via email to no later than 7 days after closing date. Official transcripts will be required if selected to fill the position. Incomplete applications will not be considered. Note: If you have not applied for a position before using NeoGov you will need to create an account.

Inquiries:

Sierra Uchima-Pyun

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: