Project Manager, Infrastructure

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Internal posting deadline expires on November 6 2025 at 11:59 pm.

Job Description:

Primary Purpose

Reporting to the Associate Director Infrastructure Plant Operations the Project Manager is responsible for the management of design and construction project delivery and facility renewal including budgeting scheduling design coordination contract management and commissioning. The incumbent will manage multiple design and construction projects from programming and design through construction and close out.

University of Waterloo infrastructure comprises over eight million square feet of space powered by a large 1st Class Central Power plant feeding a sophisticated district energy system connecting over eighty major academic buildings supporting state of the art teaching and ground-breaking research.

Responsibilities align with the Plant Operations goal of contributing towards a safe and accessible invitingly clean and comfortable functionally-enriched and well-maintained campus environment through service excellence.

Key Accountabilities

Operations Planning and Management

Member of a multi-disciplinary team providing oversight and coordination of projects. Employs project management best practices and methods to ensure work is planned and executed to meet applicable University standards quality code regulatory and stakeholder requirements

Assists in developing budgets and project plans based on available financial resources and priorities

Prepares comprehensive schedules and identifies/manages critical path milestones (CPM)

Develops plans to implement and review CPM processes and practices on a regular basis for continuous quality improvement

Coordinates a technical team of both internal designers and external consultants in the project and scope definition design planning procurement contract management and commissioning of construction projects

Familiar with all industry standard forms of contract/agreement for consultant and construction contracts: Ontario Architects Association (OAA) Canadian Construction Documents Committee (CCDC) Association of Consulting Engineering Companies Canada (ACEC)

Provides technical oversight and general review to ensure compliance with project requirements

Communicates with assigned stakeholders the project status including financial tracking scheduling and performance

Supports development of cost estimating best practices and unit price database within the Plant Operations department

Conducts research on industry trends and equipment

Manages and maintains official project records to include budgets schedules submittals specifications operating & maintenance (O&M) manuals drawings and photos

Supports the continuous improvement of and adherence to campus standards for design equipment furnishings space usage etc. Coordinates with Plant Operations to update and/or define Guidelines for Design and Construction as required

Represents Plant Operations in communications with stakeholders throughout all phases of projects

Creates and fosters relationships with the campus community and local community partners

Works with University Procurement and Contract Services Plant Operations and stakeholders to follow procurement requirements for selection of suppliers consultants

and contractors

Strategic Planning

Assists with and supports Plant Operations strategic planning and optimization for deferred maintenance/capital renewal and new capital investment efforts addressing stewardship responsibilities and sustainability of the Universitys facilities and associated infrastructure

Participates in the Project Management process improvement initiatives within the

department

Health & Safety

In consideration of the Universitys commitment to the safety and well-being of all faculty support staff students and visitors ensures design of University facilities and departmental activities are compliant with all applicable legislation regulations codes and standards related to facilities operations as well as occupational health and environmental safety

Actively participates in health and safety and incident prevention by establishing adhering to and ensuring assigned support staff are following departmental policy procedures and safe work practices required by the University health safety and environmental management system (HSEMS) and in accordance with relevant health and safety legislation developing and enhancing a safety culture among support staff

Supports management of contractor safety performance and compliance with established department and industry standards

Coordinates with University Safety Office to ensure procedures and protocols are adhered to with respect to Designated Substances

Ensures compliance with applicable acts and standards within assigned area and projects (Environmental Protection Act Fire Protection and Prevention Act Occupational Health and Safety Act Construction Act)

Required Qualifications

Education

Bachelors Degree in Architecture or Engineering ( or BSc) or an Architectural/Engineering Technologist Diploma

Professional license or designation corresponding to the education obtained (OAA or C.E.T)

Project Management Professional (PMP) designation is an asset

Experience

Minimum four (4) years demonstrated experience managing multiple complex construction projects within a major building sector such as post-secondary institution hospital commercial mixed-use/multi-unit residential

Consulting industry experience in an architectural or engineering office considered an asset

Knowledge/Skills/Abilities

Knowledge of the theory principles and practices related to building design construction architectural and engineering principles

Up to date knowledge of applicable Building Codes Accessibility for Ontarians with Disability Act (AODA) Sustainability best practices Construction Act Municipal by-laws and other relevant Standards Acts and Regulations

Excellent organizational and time management skills

Knowledge of and demonstrated core competencies including customer service communication team work initiative/self-management accountability and adaptability

Proven project and contract management skills and ability to effectively monitor contractors consultants evaluate work in progress and identify/resolve deficiencies

Communication and negotiation skills to effectively interact with University staff consultants contractors external agencies and stakeholders

Ability to manage and coordinate multiple projects with varying resources and conflicting/competing timelines

Ability to produce status reports prepare presentations and communicate clearly both verbally and in writing

Computer literacy utilizing MS Office software applications

Demonstrated working knowledge of AutoCAD and project management software (i.e. MS Project Primavera)

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research learning teaching and community building and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students faculty and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity anti-racism and inclusion. As such we encourage applications from candidates who have been historically disadvantaged and marginalized including applicants who identify as First Nations Métis and/or Inuk (Inuit) Black racialized a person with a disability women and/or 2SLGBTQ.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application interview or workplace accommodation requests please contact Human Resources or ext. 45935.