Human Resources (HR) Coordinator

The Human Resources (HR) Coordinator provides day-to-day administrative and operational support to the Human Resources Manager and plays a key role in ensuring the smooth and efficient functioning of HR processes across the organization. This position assists in all areas of human resources including recruiting onboarding compliance benefits administration employee engagement and HR systems management. The HR Coordinator also helps foster internal communication by crafting and distributing the weekly HR newsletter and supporting initiatives that enhance employee experience engagement and connection across all departments.

The HR Coordinator acts as a professional representative of the HR department maintaining the highest standards of confidentiality and accuracy in all work performed.

This position will also serve in an Administrative Assistant capacity supporting the Winchester Cardiology Management Team with administrative tasks spanning several departments.

Essential Duties and Responsibilities

Recruiting & Onboarding

• Manage the full recruitment life cycle including job postings candidate sourcing application review and interview coordination.
• Conduct candidate screenings and provide consistent communication to ensure a positive candidate experience.
• Complete new hire paperwork I-9 verification and initiate background checks.
• Coordinate new hire orientation and ensure all pre-employment and onboarding documentation is completed accurately.

HR Operations & Compliance

• Maintain employee records and data within the HRIS system ensuring accuracy and confidentiality.
• Collaborate with IT to facilitate system access setup and removal for new hires and terminations.
• Maintain compliance tracking for licensure certifications vaccinations and training requirements.
• Assist with HR payroll and benefits audits and ensure compliance with internal policies and labor laws.
• Support termination processing corrective action documentation and exit interviews.
• Support the administration of employee leaves of absence (LOA/FMLA) and related documentation.
• Participate in monthly HR webinars and continuing education opportunities to stay informed of changes in employment laws HR best practices and industry trends.
• Support the formulation and implementation of effective HR management practices and policies.

Benefits & Payroll Support

• Assist with daily employee benefits administration including enrollments changes and COBRA processing.
• Conduct benefits orientation sessions for new hires and support open enrollment processes.
• Maintain EDI feeds and data exchanges between HRIS and benefit vendors.
• Provide payroll preparation support ensuring all changes are accurately processed in a timely manner.

Engagement & Employee Relations

• Support HR-led employee engagement recognition and team-building events including Spirit Weeks appreciation days and department celebrations.
• Craft edit and distribute the weekly HR Internal Newsletter highlighting new hires benefits updates upcoming events birthdays and important HR reminders.
• Conduct 30- 60- and 90-day check-ins with new hires to ensure smooth onboarding and retention.
• Assist with employee surveys recognition initiatives and internal communications campaigns.

Administrative Support

• Schedule and coordinate meetings for the Administrative Team including preparing agendas and booking conference rooms.
• Maintain administrative calendars and track events meetings and project timelines.
• Provide meeting support including minute-taking distribution of notes and action item follow-up.
• Coordinate office supply orders and maintain inventory.
• Monitor filter and distribute incoming mail; acting as a courier as needed.
• Update and maintain administrative forms using Microsoft Office Suite and Adobe Acrobat.
• Assist with marketing communications and supply orders related to company initiatives.
• Manage holiday signage closure notices and employee communication boards.
• Submit and track maintenance and IT service tickets.
• Initiate and manage spreadsheets and trackers for ongoing projects and expense reporting.
• Provide support for medical certification class scheduling and coordination.
• Serve as vendor liaison for administrative office needs.
• Assist with additional administrative tasks and special projects assigned to support the needs of the management team.

Schedule

• Monday through Friday; 8:00 am 4:30 pm

Benefits

At Winchester Cardiology and Vascular Medicine we value our employees and offer a comprehensive benefits package designed to support your well-being work-life balance and financial future. Our benefits include:

• Affordable Health Coverage Choose from medical dental and vision insurance plans with low premiums. We also offer medical insurance options at no cost to the employee.
• Generous Paid Time Off (PTO) Accrue 3 weeks of PTO per year.
• Paid Holidays & Extra Time Off Receive 7 paid holidays and 2 additional half-days.
• 401(k) Retirement Plan Receive an annual employer contribution to your 401(k).
• Exclusive Employee Perks Program Access savings on thousands of items including concert tickets amusement parks travel retail discounts and more!
• Supplemental Health Coverage Additional coverage options are available to customize your benefits package and provide extra financial protection.

Qualifications

• High school diploma required; Associates or Bachelors degree in Human Resources Business Administration or related field preferred.
• Strong proficiency in Microsoft Office software including Excel and PowerPoint.
• Excellent interpersonal communication and organizational skills.
• Self-starter with the ability to take initiative manage multiple priorities and work independently in a fast-paced environment.
• Ability to handle sensitive and confidential information with discretion.
• Strong attention to detail and commitment to accuracy.

All employees of Winchester Cardiology and Vascular Medicine P.C. are required to comply with company protocols regarding COVID-19 and other infectious diseases. This includes adherence to vaccination policies safety measures and any additional health protocols established to protect the well-being of patients staff and the community.

At Winchester Cardiology we are committed to maintaining a diverse and inclusive workplace where all employees are treated with respect. We are an Equal Opportunity Employer and consider all applicants without regard to race color religion sex sexual orientation gender identity national origin age disability veteran status or any other characteristic protected by line with this commitment we provide reasonable accommodations for individuals with disabilities to ensure equal opportunity in the application and interview process. Please contact us at to request an accommodation.