Administrative Officer (Post Level 12)
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Job Location:
Stellenbosch - South Africa
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Department Description/Departement Beskrywing
Faculty of Arts and Social Sciences
Department of Journalism
Administrative Officer (Post Level 12)
(Two-year fixed-term contract)
(Stellenbosch Campus)
Ref. LSW11/261/1025
The Department of Journalism at Stellenbosch University (SU) is a growing hub of research supervision teaching and community engagement in the fields of journalism media and communication.
We currently offer Knowledge Skills (an undergraduate module for all students in the Faculty of Arts and Social Sciences) a practice-orientated honours degree and advanced research-based degrees on MA and PhD levels.
The practical nature of the BAHons Journalism degree necessitates an unusually high workload in terms of academic administration.
This work includes on top of the routine administration of courses and students additional responsibilities related to staffing and equipment which relate to the specificities of a production-oriented selection process for this programme is also an intensive process requiring careful planning and correspondence with prospective students.
From time to time the Department hosts international visitors conferences and workshops which requires administrative we have an active digital media presence on our website and various social media channels for which we need carefully curated content.
The Department is therefore in need of administrative assistance to support these various activities.
Fakulteit Lettere en Sosiale Wetenskappe
Departement Joernalistiek
Administratiewe Beampte (Posvlak 12)
(Tweejaar-vastetermynkontrak)
(Stellenbosch-kampus)
Verw. LSW11/261/1025
Die Departement Joernalistiek by die Universiteit Stellenbosch (US) is n groeiende sentrum vir navorsing studieleiding onderrig en gemeenskapsbetrokkenheid in die veld van joernalistiek media en
kommunikasie. Ons bied tans Kennisvaardighede (n voorgraadse module vir alle studente in die Fakulteit Lettere en Sosiale Wetenskappe) n praktykgerigte honneursgraad en gevorderde
navorsingsgebaseerde grade op MA- en PhD-vlak aan.
Die praktiese aard van die HonsBA Joernalistiek-graad noodsaak n buitengewoon ho werkslading ten opsigte van akademiese administrasie. Benewens die gereelde administrasie van kursusse en
studente sluit die werk addisionele verantwoordelikhede in wat verband hou met personeel en toerusting spesifiek vir n produksiegeorinteerde program.
Die keuringsproses vir hierdie program is ook n intensiewe proses wat fyn beplanning en korrespondensie met voornemende studente vereis.
Die Departement tree soms as gasheer op vir internasionale besoekers konferensies en werkswinkels wat administratiewe ondersteuning verg. Ons het ook n aktiewe teenwoordigheid op ons
webruimte en talle sosialemediakanale waarvoor ons inhoud benodig wat versigtig saamgestel is.
Die Departement benodig dus akademiese ondersteuning vir al hierdie aktiwiteite.
Duties/Pligte
The incumbent will be expected to:
Daar sal van die posbekler verwag word om:
Job Requirements/Pos Vereistes
Recommendation/Aanbeveling
How To Apply/Hoe Om Aansoek Te Doen
#LI-POST
#PSS
The University is committed to employment equity (EE) and appointments will be made in line with the institutional EE Plan.
Stellenbosch University reserves the right not to make an appointment.
Your application comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees) must reach the University before or on the closing date of the advertised post.
APPLY ONLINE AT BY USING THE APPLY NOW LINK AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.
The University reserves the right to investigate qualifications and conduct background checks on all candidates.
The Occupational Health and Safety Act requires people in occupations that entail potential exposure to certain hazards (such as but not limited to: noise hazardous chemical substances and hazardous biological agents) to be subjected to medical screening to determine their fitness to work in the said occupations.
Should no feedback be received from the University within four to six weeks of the closing date kindly accept that your application did not succeed.
Die Universiteit Stellenbosch is tot gelyke indiensneming (GI) verbind en aanstellings word ooreenkomstig die institusionele GI-plan gemaak.
Die Universiteit Stellenbosch behou die reg voor om nie n aanstelling te maak nie.
U aansoek moet vergesel wees van n volledige curriculum vitae (insluitend die name en e-posadresse van ten minste drie referente) en moet die Universiteit voor of op die sluitingsdatum van die advertensie bereik.
DOEN AANLYN AANSOEK BY DEUR OP DIE APPLY NOW-SKAKEL REGS BO-AAN DIE BLAD VAN DIE SPESIFIEKE VAKATURE TE KLIEK.
Die Universiteit behou die reg voor om kwalifikasies na te gaan en agtergrondinligting oor alle kandidate in te win.
Die Wet op Beroepsgesondheid en Veiligheid vereis dat persone in beroepe met potensile blootstelling aan sekere gevare (soos maar nie beperk nie tot: geraas gevaarlike chemiese stowwe en
gevaarlike biologiese middels nie) aan mediese keuring onderwerp moet word om vas te stel of hulle geskik is om in genoemde beroepe te werk.
Indien u nie binne vier tot ses weke na die sluitingsdatum van hierdie advertensie van die Universiteit verneem nie aanvaar asseblief dat u aansoek onsuksesvol was.
Enquiries/Navrae
Enquiries about this post: Dr Marenet Jordaan on or at
Enquiries about remuneration/benefits and technical assistance with the electronic application process: Human Resources Client Services Centre on (Stellenbosch) or
(Tygerberg) or at
Navrae oor hierdie pos: Dr. Marenet Jordaan by of by
Navrae oor vergoeding/voordele en tegniese ondersteuning met die elektroniese aansoekproses: Menslike Hulpbronne Klintedienssentrum by (Stellenbosch) of (Tygerberg) of by
Faculty of Arts and Social Sciences
Department of Journalism
Administrative Officer (Post Level 12)
(Two-year fixed-term contract)
(Stellenbosch Campus)
Ref. LSW11/261/1025
The Department of Journalism at Stellenbosch University (SU) is a growing hub of research supervision teaching and community engagement in the fields of journalism media and communication.
We currently offer Knowledge Skills (an undergraduate module for all students in the Faculty of Arts and Social Sciences) a practice-orientated honours degree and advanced research-based degrees on MA and PhD levels.
The practical nature of the BAHons Journalism degree necessitates an unusually high workload in terms of academic administration.
This work includes on top of the routine administration of courses and students additional responsibilities related to staffing and equipment which relate to the specificities of a production-oriented selection process for this programme is also an intensive process requiring careful planning and correspondence with prospective students.
From time to time the Department hosts international visitors conferences and workshops which requires administrative we have an active digital media presence on our website and various social media channels for which we need carefully curated content.
The Department is therefore in need of administrative assistance to support these various activities.
Fakulteit Lettere en Sosiale Wetenskappe
Departement Joernalistiek
Administratiewe Beampte (Posvlak 12)
(Tweejaar-vastetermynkontrak)
(Stellenbosch-kampus)
Verw. LSW11/261/1025
Die Departement Joernalistiek by die Universiteit Stellenbosch (US) is n groeiende sentrum vir navorsing studieleiding onderrig en gemeenskapsbetrokkenheid in die veld van joernalistiek media en
kommunikasie. Ons bied tans Kennisvaardighede (n voorgraadse module vir alle studente in die Fakulteit Lettere en Sosiale Wetenskappe) n praktykgerigte honneursgraad en gevorderde
navorsingsgebaseerde grade op MA- en PhD-vlak aan.
Die praktiese aard van die HonsBA Joernalistiek-graad noodsaak n buitengewoon ho werkslading ten opsigte van akademiese administrasie. Benewens die gereelde administrasie van kursusse en
studente sluit die werk addisionele verantwoordelikhede in wat verband hou met personeel en toerusting spesifiek vir n produksiegeorinteerde program.
Die keuringsproses vir hierdie program is ook n intensiewe proses wat fyn beplanning en korrespondensie met voornemende studente vereis.
Die Departement tree soms as gasheer op vir internasionale besoekers konferensies en werkswinkels wat administratiewe ondersteuning verg. Ons het ook n aktiewe teenwoordigheid op ons
webruimte en talle sosialemediakanale waarvoor ons inhoud benodig wat versigtig saamgestel is.
Die Departement benodig dus akademiese ondersteuning vir al hierdie aktiwiteite.
Duties/Pligte
The incumbent will be expected to:
- Manage the booking system of all camera and sound-related departmental equipment to ensure that everything is received and returned in good order.
- Keep careful track of the dates that specialist lecturers will visit to teach on the BAHons Journalism programme in order to make the relevant logistical arrangements such as parking and travel
- Liaise with specialist lecturers before their arrival to establish that they have access to Eduroam Wi-Fi and that all relevant learning materials are made available to students.
- Ensure that all specialist lecturers submit their invoices in a timely manner and follow up on whether they have been remunerated.
- Ensure in conjunction with the BAHons Journalism programme convener that all specialist lecturers submit grades and feedback on students work in a timely manner and in the correct format.
- Handle the logistics for organising honours students field trips.
- Assist with administrative and logistical arrangements during seminars conferences and workshops.
- Assist with the administrative and logistical arrangements related to the BAHons Journalism selection process.
- Handle communication directed at the Department via the central email address and website in a professional and timely manner.
- Curate and produce content for the Departments digital media channels (website and social media) in a professional and timely manner.
- Support the departmental administrator with finance matters when needed.
- Support the departmental administrator with the uploading of official student grades when needed.
- Support the Department with ad hoc administrative tasks as per the request of the departmental chair and/or departmental administrator.
Daar sal van die posbekler verwag word om:
- Die besprekingstelsel te hanteer vir alle kamera- en klankverwante departementele toerusting om te verseker dat alles in n goeie toestand ontvang word en terugbesorg word.
- Tred te hou van die datums waarop spesialisdosente in die HonsBA Joernalistiek-program klasse gaan aanbied ten einde betyds die gepaste logistieke relings soos parkering en
- Vr hul aankoms kontak te maak met spesialisdosente om vas te stel of hulle toegang het tot Eduroam Wi-Fi en dat al die relevante leermateriaal aan studente beskikbaargestel is.
- Te verseker dat alle spesialisdosente hul fakture betyds inhandig en om op te volg of hulle vergoeding ontvang het.
- In samewerking met die modulekordineerder van die HonsBA Joernalistiek-program te verseker dat alle spesialisdosente hul punte en terugvoer op studente se werk betyds en in die korrekte
- Die logistiek van die honneursstudente se uitstappies hanteer.
- Bystand te verleen met administratiewe en logistieke relings tydens seminare konferensies en werkswinkels.
- Bystand te verleen met die administratiewe en logistieke relings wat verband hou met die keuringsproses vir die HonsBA Joernalistiek-program.
- Kommunikasie wat via die sentrale e-pos-adres en webruimte aan die Departement gerig word professioneel en intyds te hanteer.
- Op n professionele en intydse manier inhoud saam te stel en te skep vir die Departement se digitalemediakanale (webruimte en sosiale media).
- Die departementele administrateur met finansile sake te ondersteun soos nodig.
- Die departementele administrateur met die oplaai van amptelike studentepunte te ondersteun soos nodig.
- Die Departement met ad hoc-administratiewe take by te staan op versoek van die departementele voorsitter en departementele administrateur.
Job Requirements/Pos Vereistes
- A relevant tertiary qualification.
- Three to five years administrative experience.
- Excellent administrative skills.
- Basic social media management skills.
- The ability to work under time pressure.
- Accuracy and attention to detail.
- The ability to plan ahead.
- A willingness to take initiative.
- The ability to balance various tasks and projects.
- A willingness (and ability) to work outside of regular office hours occasionally.
- n Toepaslike tersire kwalifikasie.
- Drie tot vyf jaar se administratiewe ervaring.
- Uitstekende administratiewevaardighede.
- Basiese sosialemediabestuursvaardighede.
- Die vermo om onder druk te werk.
- Noukeurigheid en fyn ingesteld op detail wees.
- Die vermo om vooruit te beplan.
- n Bereidwilligheid om inisiatief te neem.
- Die vermo om verskeie take en projekte gelyktydig te balanseer.
- Die bereidwilligheid (en vermo) om somtyds buite amptelike kantoorure te werk
Recommendation/Aanbeveling
- Prior experience of working in a higher education environment would be highly desirable.
- Prior experience of managing digital media platforms would be advantageous.
- Vorige ervaring in die horonderwysomgewing sal wenslik wees.
- Vorige ervaring in die bestuur van digitalemediaplatforms sal voordelig wees.
How To Apply/Hoe Om Aansoek Te Doen
#LI-POST
#PSS
The University is committed to employment equity (EE) and appointments will be made in line with the institutional EE Plan.
Stellenbosch University reserves the right not to make an appointment.
Your application comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees) must reach the University before or on the closing date of the advertised post.
APPLY ONLINE AT BY USING THE APPLY NOW LINK AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.
The University reserves the right to investigate qualifications and conduct background checks on all candidates.
The Occupational Health and Safety Act requires people in occupations that entail potential exposure to certain hazards (such as but not limited to: noise hazardous chemical substances and hazardous biological agents) to be subjected to medical screening to determine their fitness to work in the said occupations.
Should no feedback be received from the University within four to six weeks of the closing date kindly accept that your application did not succeed.
Die Universiteit Stellenbosch is tot gelyke indiensneming (GI) verbind en aanstellings word ooreenkomstig die institusionele GI-plan gemaak.
Die Universiteit Stellenbosch behou die reg voor om nie n aanstelling te maak nie.
U aansoek moet vergesel wees van n volledige curriculum vitae (insluitend die name en e-posadresse van ten minste drie referente) en moet die Universiteit voor of op die sluitingsdatum van die advertensie bereik.
DOEN AANLYN AANSOEK BY DEUR OP DIE APPLY NOW-SKAKEL REGS BO-AAN DIE BLAD VAN DIE SPESIFIEKE VAKATURE TE KLIEK.
Die Universiteit behou die reg voor om kwalifikasies na te gaan en agtergrondinligting oor alle kandidate in te win.
Die Wet op Beroepsgesondheid en Veiligheid vereis dat persone in beroepe met potensile blootstelling aan sekere gevare (soos maar nie beperk nie tot: geraas gevaarlike chemiese stowwe en
gevaarlike biologiese middels nie) aan mediese keuring onderwerp moet word om vas te stel of hulle geskik is om in genoemde beroepe te werk.
Indien u nie binne vier tot ses weke na die sluitingsdatum van hierdie advertensie van die Universiteit verneem nie aanvaar asseblief dat u aansoek onsuksesvol was.
Enquiries/Navrae
Enquiries about this post: Dr Marenet Jordaan on or at
Enquiries about remuneration/benefits and technical assistance with the electronic application process: Human Resources Client Services Centre on (Stellenbosch) or
(Tygerberg) or at
Navrae oor hierdie pos: Dr. Marenet Jordaan by of by
Navrae oor vergoeding/voordele en tegniese ondersteuning met die elektroniese aansoekproses: Menslike Hulpbronne Klintedienssentrum by (Stellenbosch) of (Tygerberg) of by
Required Experience:
Unclear Seniority
Key Skills
- Fiscal Management
- Microsoft Access
- Employee Evaluation
- Military Experience
- Business Management
- Strategic Planning
- Project Management Software
- Administrative Experience
- Budgeting
- Human Resources
- Financial Management
- Word Processing
